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Southwest Management District Board of Directors met Sept. 11.
Here are the minutes provided by the board:
DETERMINE QUORUM; CALL MEETING TO ORDER.
The Board of Directors of the Southwest Management District held a special meeting on Monday, September 11, 2023, at 10:30 a.m. at the Southwest Management District Office, 6588 Corporate Drive, Suite 168, Houston, Texas 77036, inside the boundaries of the District, open to the public, and open to the public via videoconference, and the roll was called of the duly appointed members of the Board, to-wit:
Position 1- Kenneth Li, Chairman
Position 2- Fred Bhandara
Position 3 - David Peters
Position 4 - Harry Shani, Secretary
Position 5 - vacant
Position 6 - Peter F. Acquaro, Jr.
Position 7 - vacant
Position 8 - Stephen Le, Jr.
Position 9 - Raj Adnani
Position 10 - Blu Baillio
Position 11 - Frank Donnelly, III, Asst. Secretary
and all the above were present, with the exception of Directors Le, Jr., Adnani, and Baillio, thus constituting a quorum. Also present were Susan Hill, David Hawes, Victor Beserra, Alan Bernstein, and Sheridyn Moreland, all with Hawes Hill & Associates, LLP; Caryn Adams and Nathanael Segura, Governmental Financial Reporting. Others attending the meeting were Marlenis Ayala; Chime Liu; Elaine Yuam; Linda Young; JoAnne Ray; Chris Hollins; Yings Lai; Than Le; Rachna Khane; and Chien Ping Chen. Chairman Li called the meeting to order at 10:30 a.m.
RECEIVE PUBLIC COMMENTS.
Public comments were received from Chieu Ping Chen, Yings Lai, Than Le, and Rachna Khane.
ACCEPT OATH of office, SWORN STATEMENT AND BOARD OF NEWLY APPOINTED BOARD MEMBER DAWN LIN.
Mr. D. Hawes presented the Oath of Office, Sworn Statement and Bond of newly appointed Board Member Dawn Lin, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Shani, and seconded by Director Mooney, the Board voted unanimously to accept the Oath of Office, Sworn Statement and Bond of newly appointed Board Member Dawn Lin
ADOPT LIST OF LOCAL GOVERNMENT OFFICERS PURSUANT TO LOCAL GOVERNMENT CODE, CHAPTER 176.0065.
Mr. D. Hawes presented the List of Local Government Officers Pursuant to Local Government Code, Chapter 176.0065. He answered questions from the Board. Upon a motion made by Director Acquaro, and seconded by Director Donnelly, the Board voted unanimously to approve the List of Local Government Officers Pursuant to Local Government Code, Chapter 176.0065 with corrected date.
CONDUCT ELECTION OF OFFICERS OF THE BOARD OF DIRECTORS.
Mr. D. Hawes presented the election of Officers of the Board of Directors. He answered questions from the Board. Chairman Li made a nomination for Director Acquaro as Vice-Chair. Upon a motion made by Chairman Li, and seconded by Director Shani, the Board voted unanimously to approve the election of Officers of the Board of Directors, as presented.
APPROVE MINUTES OF MEETING HELD JULY 24, 2023.
Upon a motion duly made by Director Acquaro, and seconded by Director Shani, the Board voted unanimously to approve the Minutes of the July 24, 2023, as presented.
RECEIVE UPDATE AND RECOMMENDATIONS FROM FINANCE COMMITTEE.
a. Receive Assessment Collection Report.
Mr. D. Hawes presented the Assessment Collection Report, included in the Board materials. He reported a 96% collection rate on the 2022 assessments, no uncertified values, and 488 unsettled accounts. No action from the Board was required.
b. Receive monthly financial report and approve payment of invoices.
Director Shani reported the Finance Committee reviewed the report and invoices and recommended approval. Ms. Adams reviewed the monthly financial report, a copy is attached hereto as Exibit A. Upon a motion duly made by Director Shani, and seconded by Director Mooney, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices, as presented.
AUTHORIZE EXECUTION OF AMENDMENT TO INFORMATION FORM.
Mr. D. Hawes presented the Amendment of Information Form, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Donnelly, and seconded by Director Bhandara, the Board voted unanimously to approve the Amendment of Information Form with corrected date.
RECEIVE UPDATE AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.
Director Peters reported the Committee met on August 14, a copy of the Committee Minutes is included in the Board materials.
c. Consider sponsorship request from 112th Annual Houston Double Ten Celebration.
Director Peters presented the sponsorship request from 112th Annual Houston Double Ten Celebration, included in the Board materials. He answered questions from the Board. Upon a motion made by Chairman Li, and seconded by Director Shani, the Board voted unanimously to approve the sponsorship request from 112th Annual Houston Double Ten Celebration in the amount of $5,000.
a. Review and approve adoption of Event Sponsorship and Community Development Funding Support Policy and Procedures.
Director Peters reviewed the Event Sponsorship and Community Development Funding Support Policy and Procedures, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Acquaro, and seconded by Director Bhandara, the Board voted unanimously to approve the adoption of Event Sponsorship and Community Development Funding Support Policy and Procedures, as presented.
b. Consider invoice from U.S. Chinese Channel, Inc.
Director Peters presented the invoice from U.S. Chinese Channel, Inc, included in the Board materials. He answered questions from the Board. Upon a motion made by Chairman Li, and seconded by Director Mooney, the Board voted unanimously to approve the invoice from U.S. Chinese Channel, Inc, as presented.
d. Consider sponsorship request Daya for their Gala Luncheon.
Director Peters presented the sponsorship request Daya for their Gala Luncheon, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Bhandara, and seconded by Director Shani, the Board voted unanimously to approve the sponsorship request Daya for their Gala Luncheon in the amount of $7,500.
e. Consider sponsorship request from the Mayor's Assistance Office-Department of Neighborhoods in partnership with the Police and Clergy Team (PACT) for their 6th Annual Senior Citizen Appreciation Luncheon.
Director Peters presented the sponsorship request from the Mayor's Assistance Office-Department of Neighborhoods in partnership with the Police and Clergy Team (PACT) for their 6th Annual Senior Citizen Appreciation Luncheon, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Shani, and seconded by Chairman Li, the Board voted unanimously to approve the sponsorship request from the Mayor's Assistance Office-Department of Neighborhoods in partnership with the Police and Clergy Team (PACT) for their 6th Annual Senior Citizen Appreciation Luncheon in the amount of $500.
f. Consider sponsorship request from VCSA for their Annual Viet Cultural Fest.
Director Peters presented the sponsorship request from VCSA for their Annual Viet Cultural Fest, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Shani, and seconded by Director Bhandara, the Board voted to approve the sponsorship request from VCSA for their Annual Viet Cultural Fest at the silver level in the amount of $2,500. Chairman Li opposed. The motion passed.
g. Consider sponsorship request from Taiwanese Association of America for their Taiwan Yes Festival.
Director Peters presented the sponsorship request from Taiwanese Association of America for their Taiwan Yes Festival, included in the Board materials. He answered questions from the Board. Director Mooney abstained from the vote. Upon a motion made by Chairman Li, and seconded by Director Shani, the Board voted to approve the sponsorship request from Taiwanese Association of America for their Taiwan Yes Festival in the amount of $5,000.
h. Consider sponsorship request from CCC for their Annual Lunar New Year Festival.
Director Peters presented the sponsorship request from CCC for their Annual Lunar New Year Festival, included in the Board materials. He answered questions from the Board. Upon a motion. made by Director Shani, and seconded by Director Acquaro, the Board voted unanimously to approve the sponsorship request from CCC for their Annual Lunar New Year Festival in the amount of $10,000.
i. Consider sponsorship request from ACC for their 2023 Annual Asian Chamber Business.
Director Peters presented the sponsorship request from ACC for their 2023 Annual Asian Chamber Business, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Donnelly, and seconded by Director Acquaro, the Board voted unanimously to approve the sponsorship request from ACC for their 2023 Annual Asian Chamber Business in the amount of $750.
j. Consider proposal from Illumination Fireworks.
Director Peters presented the proposal from Illumination Fireworks, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Donnelly, and seconded by Director Mooney, the Board voted unanimously to approve the proposal from Illumination Fireworks wit a down payment in the amount of $10,000.
k. Consider participation in Costar.
Director Peters presented the request to participate in Costar. He answered questions from the Board. No action from the Board was required.
l. Consider purchasing the Annual Health & Life Guide advertisement with EPOCH Media Group.
Director Peters presented the Annual Health & Life Guide advertisement with EPOCH Media Group, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Acquaro, and seconded by Director Mooney, the Board voted unanimously to approve the purchase of the Annual Health & Life Guide advertisement with EPOCH Media Group in the amount of $995 per page for two pages.
RECEIVE UPDATE FROM COMPREHENSIVE PLANNING COMMITTEE.
Director Acquaro reported the Committee met on August 14; a copy of the Committee Minutes is included in the Board materials. He reviewed the Committee Minutes and answered questions from the Board. No action from the Board was required.
RECEIVE UPDATE AND RECOMMENDATIONS FROM PUBLIC SAFETY COMMITTEE.
Director Acquaro reported the Committee met on August 9; a copy of the Committee Minutes is included in the Board materials.
a. Consider request for support funding for the Tactical Operations Division.
Director Acquaro presented the request for support funding for the Tactical Operations Division, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Acquaro, and seconded by Director Bhandara, the Board voted unanimously to approve the request for support funding for the Tactical Operations Division not to exceed $4,000.
b. Consider request to translate five articles for HFD to Vietnamese.
Director Acquaro presented the request to translate five articles for HFD to Vietnamese, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Acquaro, and seconded by Director Donnelly, the Board voted unanimously to approve the request to translate five articles for HFD to Vietnamese in the amount of $1,000.
RECEIVE UPDATE AND RECOMMENDATIONS FROM ENVIRONMENTAL AND URBAN DESIGN COMMITTEE.
Director Acquaro reported the Committee met on August 9; a copy of the Committee Minutes is included in the Board materials.
a. Consider sponsorship request for Big Walls Big Dreams Mural.
Director Acquaro presented the sponsorship request for Big Walls Big Dreams Mural, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Donnelly, and seconded by Director Shani, the Board voted unanimously to approve the sponsorship request for Big Walls Big Dreams Mural.
b. Consider the proposal for one-time cleaning at 9600 Club Creek.
Director Acquaro presented the proposal for one-time cleaning at 9600 Club Creek, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Donnelly, and seconded by Director Mooney, the Board voted unanimously approve the proposal for one-time cleaning at 9600 Club Creek.
c. Consider the work order from SMC Landscape Services to include Bellaire Blvd from 59 to Hillcroft.
Director Acquaro presented the work order from SMC Landscape Services to include Bellaire Blvd from 59 to Hillcroft, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Bhandara, and seconded by Director Acquaro, the Board voted unanimously to approve the work order from SMC Landscape Services to include Bellaire Blvd from 59 to Hillcroft.
RECEIVE EXECUTIVE DIRECTOR'S REPORT.
Ms. Hill reported the Executive Director's Report is included in the Board materials for review. She had nothing to add.
ADJOURN.
There being no further business to come before the Board, Chairman Li adjourned the meeting at 12:03 p.m.
https://southwestmanagementdistrict.org/the-district/more-information/board-agendas-meeting-minutes-and-board-packets/