Southwest Management District Board of Directors met July 25

Southwest Management District Board of Directors met July 25.

Here are the minutes provided by the board:

The Board of Directors of the Southwest Management District held a regular meeting at 12:00 p.m. at the Southwest Management District Office, 6588 Corporate Drive, Suite 168, Houston, Texas 77036, inside the boundaries of the District, open to the public, and open to the public via videoconference, and the roll was called of the duly appointed members of the Board, to wit:

Position 1 - Kenneth Li, Chairman

Position 2 - Fred Bhandara, Vice-Chairman

Position 3 - David Peters

Position 4 - Harry Shani, Secretary

Position 5 - Don Wang

Position 6 - Peter F. Acquaro, Jr.

Position 7 - John R. Holmes, Jr.

Position 8 - Stephen Le, Jr.

Position 9 - Raj Adnani

Position 10 - Blu Baillio

Position 11 - Frank Donnelly, III

and all the above were present, with the exception of Directors Acquaro and Baillio, thus constituting a quorum. Also present were Alice Lee, Annie Trinh, Alan Bernstein, and Linda Clayton, all with Hawes Hill & Associates, LLP; Jack Roland, Governmental Financial Reporting; and Pat Hall, Equi-Tax. Others attending the meeting were Cherrelle Duncan, Tommy Wan, Izabella Garcia, and Chailynn A., all with District F; Alicia Liu; Sam Shum; Thanh Le; and Ada Wang. Chairman Li called the meeting to order at 12:06 p.m.

RECEIVE PUBLIC COMMENTS.

Public comments were received from Thanh Le, Ada Wang, and Sam Shum.

APPROVE MINUTES OF MEETING HELD JUNE 27, 2022.

Director Bhandara noted in the Minutes it stated the election of officers would be on this month's agenda. Chairman Li responded to why the election of officers is not on this month's agenda stating he wanted to conduct a Board Retreat first and asked the item be removed from this month's agenda. Staff ensured the election of officers will be on next month's agenda. Upon a motion made by Director Shani, and seconded by Director Adnani, the Board voted unanimously to approve the Minutes from the June 27, 2022, Board meeting, as presented.

ADOPT RESOLUTION CHANGING AND ESTABLISHING MEETING PLACES OF THE BOARD OF DIRECTORS OF SOUTHWEST MANAGEMENT DISTRICT.

Ms. Clayton reviewed the Resolution included in the Board materials and reported the only change in meeting place locations is changing the name and address of Hawes Hill & Associates LLP. She reported having Hawes Hill & Associates LLP and Allen Boone Humphries Robinson LP on the list for approved meeting places provided additional locations for meetings in case of emergencies such as hurricanes, flooding, etc. if needed. Upon a motion made by Director Shani, and seconded by Director Le, Jr., the Board voted unanimously to adopt the Resolution Changing and Establishing Meeting Places of the Board of Directors of Southwest Management District, as presented.

RECEIVE ASSESSMENT COLLECTION REPORT,

Ms. Hall presented the Assessment Collection Report, included in the Board materials, and answered questions. She reported a 96% collection rate on the 2021 assessments, $814,137 in uncertified values and 335 unsettled accounts. She reported the 2021 delinquent accounts have been turned over to the delinquent attorney's office for collection. She reported the preliminary values for 2022 is $3.2 Billion. She reported there are 96 accounts in the annexed area for 2021 at a value of $108 Million. The Board requested a separate report on the annexed areas showing the value and collections. No action from the Board was required.

RECEIVE MONTHLY FINANCIAL REPORT AND APPROVE PAYMENT OF INVOICES.

Mr. Roland presented the Bookkeeper's Report and went over invoices, included in the Board materials. He reported the Memo for checks numbered 8258 and 8261 will be changed to reflect it was expenses for Liberty Festival. He reported two debt service payments remain: March 2023 and March 2024. The Board requested the interest rates being received be added to the report. Upon a motion made by Director Shani, and seconded by Director Bhandara, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices.

RECEIVE UPDATE AND RECOMMENDATIONS FROM PUBLIC SAFETY COMMITTEE.

Director Donnelly reported the Committee met on July 13, a copy of the Committee Minutes is included in the Board materials. He reported almost all 40 of the Flock cameras have been installed in the District and are up and running. The Board requested a breakdown of the yearly sponsorship/support funding expenditures for the three HPD divisions be presented at the Board Retreat.

a. Consider sponsorship request from HPD Midwest and S. Gessner for their back-to school drive.

Director Donnelly reported the Committee reviewed the requests from HPD Midwest and HPD S. Gessner to sponsor their back-to-school drives and is recommending sponsoring the event in the amount of $1,500.00 for each division. Upon a motion made by Director Holmes, and seconded by Director Shani, the Board voted unanimously to (a) approve sponsoring the HPD Midwest back-to school drive in the amount of $1,500.00; and (b) approve sponsoring the HPD S. Gessner back-to school drive in the amount of $1,500.00.

b. Consider adding two Zaladium cameras in additional hotspot locations.

Director Donnelly reported the Committee discussed and is recommending adding a new Zaladium camera and relocating a camera to the annexed area for six months. Adding a new camera to the District's agreement will cost $1,200 per month. Upon a motion made by Director Donnelly, and seconded by Director Le, Jr., the Board voted unanimously to add one new Zaladium camera and relocating another camera to the annexed area, as discussed.

RECEIVE UPDATE FROM ENVIRONMENTAL AND URBAN DESIGN COMMITTEE.

Director Le, Jr. reported the Committee met on July 13, a copy of the Committee Minutes is included in the Board materials. He reported the Committee discussed solutions for the plants being trampled on at the Bellaire and BW8 and Bellaire and Gessner esplanades. He reported SMC recommended using decomposed granite and black star gravel in the middle of the esplanades placed in the shape of a "S". The Committee requested a quote to review at the next meeting. He reported the Committee discussed the peeling of overhead street signs in the District and have requested an inspection of the entire District to identify signage needing replacement. He reported the Committee discussed "No Parking Signs" to be installed in multiple areas in the District and have requested the Public Safety Committee to review, He reported the Committee discussed the VCSA mural/artwork project and have identified five (5) possible locations to partnership with VCSA. The Committee will be discussing further and will make its recommendations to the Board at a future meeting.

a. Consider replacing corner street signs at Harwin Drive and Osage St.

Director Le, Jr. reported Williams Architectural has provided a proposal to replace the corner street sign at Harwin Drive and Osage St., a copy is attached as Exhibit A. He requested this item be reviewed the Committee's next meeting before recommendation to the Board. No action was taken, and this item was tabled.

b. Consider ordering safety vests and car magnets with the District's logo.

Director Le, Jr. reported the Committee discussed ordering safety vests and car magnets displaying the District's logo. Several options are included in the Board materials for review. Director Peters requested a large logo on the vests and magnets. This item will be reviewed further by the Committee for recommendation at the next Board meeting. No action was taken, and this item was tabled.

1:39 p.m. Director Wang left meeting; a quorum of the Board was still present,

1:43 p.m. Director Bhandara left meeting; a quorum of the Board was still present,

RECEIVE UPDATE AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE

Director Peters reported the Committee met on July 13, a copy of the Committee Minutes is included in the Board materials. He reported a Career Fair is being held at Alief Center on August 20 from 10 a.m. to 2:00p.m. He reported the Committee is discussing holding a pre-Rodeo cook off in the District. Ms. Lee reported she will have a full detailed report on expenditures on the Liberty Fest next month.

a. Consider sponsorship request from VCSA for their 26th Annual Youth Excellence Recognition Luncheon for August 27th at 1:00 p.m. at Kim Son Restaurant.

Director Peters reported the Committee reviewed the request from VCSA to sponsor its 26th Annual Youth Excellence Recognition Luncheon and is recommending sponsoring in the amount of $2,500.00. Upon a motion made by Director Peters, and seconded by Director Shani, the Board voted unanimously to approve sponsoring the VCSA 26th Annual Youth Excellence Recognition Luncheon in the amount of $2,500.00.

Ms. Thanh Le answered questions presented by the Board regarding the event and stated surplus funds will be allocated to the students as scholarships.

Director Peters reported he will be setting up a sub-committee for special events.

RECEIVE EXECUTIVE DIRECTOR'S REPORT.

The Executive Director's Report is included in the Board materials for review.

ADJOURN.

There being no further business to come before the Board, Chairman Li adjourned the meeting at 2:03 p.m.

https://southwestmanagementdistrict.org/the-district/more-information/board-agendas-meeting-minutes-and-board-packets/