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Brays Oaks Management District Board of Directors met Jan. 17.
Here are the minutes provided by the board:
DETERMINE QUORUM; CALL MEETING TO ORDER.
The Board of Directors of the Brays Oaks Management District held a regular meeting on Tuesday, January 17, 2023, at 12:00 p.m. at the Brays Oaks Towers located at 10103 Fondren, Suite 240, Houston, TX 77096, "Masks Suggested, Social Distancing Recommended", inside the boundaries of the District, open to the public, and open to the public via videoconference and teleconference, the roll was called of the duly appointed members of the Board, to-wit:
Position 1 - Ralph Rieger, Chairman
Position 2 - Sylvia Rivas
Position 3 - Sheri L. Cortez
Position 4 - Brandon J. Herndon
Position 5 - Cindy Chapman, Secretary
Position 6- Ronnie Plotkin
Position 7 - Starla Turnbo
Position 8 - Marsha G. Fisk
Position 9 - Etan Mirwis
Position 10 - Steve Moore
Position 11 - George Nwanguma
and all of the above were present, except Directors Nwanguma, Mirwis, Cortez, Herndon, and Turnbo, thus constituting a quorum. A quorum of the Board was present in person and Directors Mirwis, Cortez, Herndon, and Turnbo attended via videoconference Also, present were Xavier Herrera, Cosme Garcia, Alan Bernstein, Crystal Hawes, and Josh Hawes, all with Hawes Hill & Associates, LLP; and Leslie Bryant, ETI Bookkeeping. Others attending the meeting were Skip Reeder; Leal Wolfthal; Amin Lakhani and Nilufer Lakhani, Gessner Kiddie Kollege; Jazmin Navarro, SNR Creative; Mike Bercu; Savannah Roberts Schreiber; Burt levine; Barbara Hite; Sonia Chavez; and Naomi Ostfeld. Chairman Rieger called the meeting to order at 12:10 p.m.
APPROVE MINUTES OF THE SPECIAL MEETING AND THE REGULAR BOARD MEETING HELD ON DECEMBER 13, 2022.
Upon a motion duly made by Director Rivas, and seconded by Director Moore the Board voted unanimously to approve the Minutes of the Special Meeting and the regular Board Meeting held on December 13, 2022, as presented.
RECEIVE AND CONSIDER MONTHLY FINANCIAL REPORT AND APPROVE INVOICES FOR PAYMENT.
Ms. Bryant presented the Bookkeeper's Report and went over invoices, included in the Board materials. She answered questions from the Board. Director Moore noted the cost variance on Page 12 Line 1494- Meeting Expenses and requested the bookkeeper have a response at the next meeting for the extra cost. Upon a motion duly made by Director Moore, and being seconded by Director Plotkin, the Board voted unanimously to accept the Bookkeeper's Report, and approved payment of invoices, as presented.
RECEIVE UPDATE FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.
Mr. Herrera reported the Committee met on January 11; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board. No action from the Board was required.
a. Consider SNR Creative task order.
Director Cortez reviewed the SNR task order No. 3 with time based at an hourly rate not to exceed $55,000.00, included in the Board materials. She answered questions from the Board. Upon a motion duly made by Director Cortez, and being seconded by Director Fisk, the Board voted unanimously to approve the SNR task order No., as presented.
b. Consider amending budget line 5005 - Marketing Materials to 5005 - - Marketing Materials and Services and amending budget item 5005 from $30,000 to $50,000.
Director Cortez reviewed the amending budget line 5005 - Marketing Materials to 5005 - Marketing Materials and Services and amending budget item 5005 from $30,000.00 to $50,000.00. She answered questions from the Board. Upon a motion duly made by Director Cortez, and being seconded by Director Chapman, the Board voted unanimously to approve the amending budget line 5005 - Marketing Materials to 5005 - Marketing Materials and Services and amending budget item 5005 from $30,000.00 to $50,000.00, as presented.
RECEIVE UPDATE FROM BEAUTIFICATION AND URBAN DESIGN COMMITTEE.
Mr. Herrera reported the Committee met on January 12; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board.
a. Consider adoption of additional esplanades between 5300 W. Bellfort - 5400 W. Bellfort.
b. Consider proposal from Price Wagener for additional esplanade maintenance.
Director Chapman reviewed (a) the adoption of additional esplanades between 5300 W. Bellfort – 5400 W. Bellfort. And (b) the proposal from Price Wagner for additional esplanade maintenance at a cost of $6,750.00, included in the Board materials. She answered questions from the Board. Mr. Garcia and Ms. Hawes held up a large map of the esplanades for the Board to review. Director Chapman answered questions from the Board. Upon a motion duly made by Director Chapman, and being seconded by Director Rivas, the Board voted to approve (a) the adoption of additional esplanades between 5300 W. Bellfort - 5400 W. Bellfort. And (b) the proposal from Price Wagner for additional esplanade maintenance at a cost of $6,750.00, as presented. Director Moore abstained. The motion passed.
c. Consider price increase request from SMC Logistics.
Ms. Chavez reviewed the price increase request from SMC Logistics at a cost of $13,709.38 a month, included in the Board materials. She answered questions from the Board. Upon a motion duly made by Director Rivas, and being seconded by Director Plotkin, the Board voted unanimously to approve the price increase request from SMC Logistics at a cost of $13,709.38 a month, as presented.
At 12:41 Director Fisk left the meeting. A quorum of the Board was not met.
RECEIVE PUBLIC COMMENTS.
No public comments were given.
RECEIVE ASSESSMENT COLLECTION REPORT.
Mr. Herrera presented the Assessment Collection Report, included in the Board materials. He reported a 19% collection rate on the 2022 assessments. No action from the Board was required.
RECEIVE AND APPROVE INVOICES TO BE PAID BY WILLOW WATERHOLE GREENWAY CONSERVANCY.
Mr. Hererra reviewed the invoices to be paid by Willow Waterhole Greenway Conservancy, included in the Board materials. He answered questions from the Board. No action from the Board was required.
RECEIVE UPDATE FROM PUBLIC SAFETY COMMITTEE.
Mr. Herrera reported the Committee met on January 11; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board. No action from the Board was required.
At 12:47 Director Herndon arrived at the meeting leaving the Zoom link. A quorum of the Board was met.
RECEIVE UPDATE AND RECOMMENDATIONS FROM INFRASTRUCTURE COMMITTEE.
a. Consider budget amendment for Gasmer Dr. property expenses.
This item was tabled.
RECEIVE AND APPROVE RECOMMENDED CHANGES TO SUPPORT FUNDING POLICY FROM COMMUNITY DEVELOPMENT COMMITTEE.
Director Rivas reviewed the recommended changes to Support Funding Policy from the Community Development Committee, included in the Board materials. She answered questions from the Board. Upon a motion duly made by Director Rivas, and being seconded by Director Plotkin, the Board voted unanimously to approve the recommended changes to Support Funding Policy from the Community Development Committee, as presented.
RECEIVE EXECUTIVE DIRECTOR'S REPORT.
Mr. Herrera presented the Executive Director's Report, included in the Board materials. No action from the Board was required.
ADJOURN.
There being no further business to come before the Board, Chairman Rieger adjourned the meeting at 1:57 p.m.
https://www.braysoaksmd.org/who-we-are/board-materials/