Southwest Management District Board of Directors met Aug. 23

Southwest Management District Board of Directors met Aug. 23.

Here are the minutes provided by the board:

The Board of Directors of the Southwest Management District held a regular meeting at 12:00 p.m. via videoconference, with access available to the public pursuant to Texas Government Code Section 551.125 and Governor Greg Abbott's emergency disaster declaration dated March 13, 2020, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - Kenneth Li, Chairman

Position 2 - Fred Bhandara, Vice-Chairman

Position 3 - David Peters

Position 4 - Harry Shani, Secretary

Position 5- Don Wang

Position 6 - Peter F. Acquaro, Jr.

Position 7 - John R. Holmes, Jr.

Position 8 - Stephen Le, Jr,

Position 9 - Raj Adnani

and all the above were present, with the exception of Directors Peters, Wang and Adnani, thus constituting a quorum. Also present were Alice Lee, Victor Beserra, Annie Trinh, and Linda Clayton, all with Hawes Hill & Associates, LLP; Jennifer Abad and Brenda Garcia, Municipal Accounts; and Pat Hall, Equi-Tax. Others attending the meeting were Cherrelle Duncan, District F; Erica Rocha, SEAL Security; Skip Reeder; Cecilia Chiu; Bin Yu; Alice Hung; Tina De Fiore, HAA; Ivan Chang; Tiyuan Chen; Ringo Tseng; Sam Chang; Erin Lewandoski, Price Wagener; Dr. Aisha Siddiqui; Denis Hyams, Memorial Hermann; Spencer Hsu; and Hannah Zarr. Chairman Li called the meeting to order at 12:02 p.m.

RECEIVE PUBLIC COMMENTS.

There were no public comments.

APPROVE MINUTES OF MEETING HELD JULY 26, 2021.

Upon a motion made by Director Acquaro, and seconded by Director Bhandara, the Board voted unanimously to approve the Minutes of the July 26, 2021, Board meeting, as presented.

RECEIVE ASSESSMENT COLLECTION REPORT.

Ms. Hall presented the Assessment Collection Report, included in the Board materials. She reported a 97% collection rate on the 2020 assessments, $4,117,112 in uncertified values, and 291 unsettled accounts. No action from the Board was required.

12:11 p.m. Directors Rai Adnani and Don Wang arrived meeting,

RECEIVE UPDATE AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.

Ms. Lee reported the Committee met on August 9, a copy of the Committee Minutes is included in the Board materials.

a. Receive and consider sponsorship request from C.H.A.T. (Culture of Health Advancing Together for their Art Book. Ms. Lee reported the Committee reviewed a request from C.H.A.T. to sponsor its art book "Reflections from Refuge” which is created by refugee children and the Committee is recommending approving at the $5,000.00 sponsorship level. Dr. Siddiqui provided background information on C.H.A.T. and the art book being created. Upon a motion made by Director Shani, and seconded by Director Holmes, the Board voted unanimously to approve the request from C.H.A.T. to sponsor its artbook “Reflections from Refuge" in the amount of $5,000.00.

b. Consider sponsorship request from C.A.R.E. for their back-to-school event at Ed White Elementary School. Ms. Lee reported the Committee reviewed the request from C.A.R.E. to sponsor its back-to-school event at Ed White Elementary School to distribute school supplies. She reported the school is in the District and has 759 students. She reported the event is being held this Saturday at 1:00 p.m. She reported C.A.R.E. has budgeted $24,000 to buy supplies for the whole school year and the request is for $1,500.00 and the Committee is recommending for approval. Upon a motion made by Director Adnani, and seconded by Director Shani, the Board voted unanimously to approve the request from C.A.R.E. to sponsor its back-to-school event at Ed White Elementary School in the amount of $1,500.00

RECEIVE MONTHLY FINANCIAL REPORT AND APPROVE PAYMENT OF INVOICES.

Ms. Abad presented the Bookkeeper's Report and Quarterly Investment Inventory Report and went over invoices, included in the Board materials. Upon a motion made by Director Shani, and seconded by Director Acquaro, the Board voted unanimously to accept the Bookkeeper's Report and Quarterly Investment Inventory Report and approved payment of invoices, as presented.

RECEIVE UPDATE FROM PUBLIC SAFETY COMMITTEE.

Director Acquaro reported the Committee met on August 11, a copy of the Committee Minutes is included in the Board materials. He reported Mr. Beserra is putting together a plan for a new proactive off-duty HPD program for the District and will be presenting the plan to the Committee next month. Director Acquaro provided an update on the District's security cameras. No action from the Board was required.

12:38 p.m. Director David Peters arrived meeting.

RECEIVE UPDATE AND RECOMMENDATIONS FROM ENVIRONMENTAL AND URBAN DESIGN COMMITTEE Director Le, Jr. reported the Committee met on August 11, a copy of the Committee Minutes is included in the Board materials. He reported the Committee received a presentation from Houston Public Works Dept. on an asphalt art initiative. He provided an update on the District corner street ID markers. He reported the Committee has requested Williams Architectural & Signage to look into options for permanent "Say No to Panhandling" signage.

a. Receive and consider Assignment and Assumption of Maintenance Obligations for the maintenance of Club Creek Park. Director Le, Jr. reported the Club Creek Park project is approximately 60% complete. He reported the Assignment and Assumption of Maintenance Obligations outlines the responsibilities of the District and the Southwest Houston Redevelopment Authority. He reported the District will be responsible for maintenance of the park area and the Authority is responsible for the detention area. He reported the Committee has requested a scope of services be added to the agreement and requested this item be tabled to allow the attorneys to make the revisions to the agreement. This item was tabled.

b. Consider task order from Price Wagener for irrigation repairs. Director Le, Jr. reviewed Price Wagener task order #2964 for irrigation repairs in the amount of $6,541.05. He reported the Committee has reviewed the task order and is recommending for approval. Upon a motion made by Director Le, Jr., and seconded by Director Holmes, the Board voted unanimously to approve Price Wagener task order #2964 for irrigation repairs in the amount of $6,541.05, as presented.

c. Consider task order from Price Wagener for plant replacements in the District. Director Le, Jr. reviewed Price Wagener task order #2960 in the amount of $100,686.25. He reported the task order is for plant replacements throughout the District and will include a one-year plant warranty. Ms. Lee reported the task order also includes mulching and Price Wagener will only charge for the plants that are actually planted. She stated the Committee Minutes reflected the item to be paid out of #16168 and is actually budgeted under line item #16845 landscape improvements. Upon a motion made by Director Shani, and seconded by Director Le, Jr., the Board voted unanimously to approve Price Wagener task order #2960 in an amount not to exceed $100,686.25, with a notation on the task order to include a one-year warranty on the plant replacements.

RECEIVE EXECUTIVE DIRECTOR'S REPORT. Ms. Lee presented the Executive Director's Report, included in the Board materials.

ADJOURN. There being no further business to come before the Board, Chairman Li adjourned the meeting at 1:06 p.m.

https://southwestmanagementdistrict.org/the-district/more-information/board-agendas-meeting-minutes-and-board-packets/