Harris County Appraisal District Board of Directors met Oct. 20

Harris County Appraisal District Board of Directors met Oct. 20.

Here is the agenda provided by the board:

The subjects to be discussed or considered or upon which any formal action may be taken are listed below.

1. Call to Order

2. Roll Call.

3. Comments from members of the public.

A speaker whose intended comment as submitted relates to an identifiable item on this agenda will be limited to three (3) minutes. A speaker whose intended comment as submitted does not relate to an identifiable item on this agenda will be limited to three (3) minutes.

CONSENT AGENDA

4. “All matters listed under consent agenda are considered to be routine and will be enacted by one motion, there will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.”

a. Discussion and possible action to approve minutes of the regular meeting of September 15, 2021.

b. Discussion and possible action to declare certain furniture and equipment as surplus and approve for sale or disposal.

c. Discussion and possible action to review and approve the seventh-year purchase of an eight-year contract for digital aerial oblique imagery and hosting from sole source vendor, EagleView, formerly Pictometry International. The amount of the contract is $773,535.00, same as last year.

d. Discussion and possible action to review and approve the third-year purchase of three-year Enterprise License Agreement for Geographic Information Systems software, maintenance, and support from ESRI (Environmental Systems Research Institute, Inc.). The amount of the purchase is $505,000 per terms of the agreement, a $20,000 or 4.1 increase from 2021.

e. Discussion and possible action to approve the final renewal option on a 6-year contract with Colliers Property Management Service, LLC for property management services. Cost for 2022 will be $220,872, an increase of $5,693 or 3% from the 2021 cost.

f. Discussion and possible action to authorize the chief appraiser to exercise the fifth year renewal on a six-year contract for the purchase of janitorial services with Alanton Group, Inc. Total cost for 2022 is $445,612 which is an increase of 2% from the total cost for 2021.

g. Discussion and possible action to review and approve the 2022 holiday schedule.

h. Receive the district’s monthly financial reports.

i. Discussion and possible action regarding authorization for payment of bills and payroll and transfer of funds between line items.

ACTION ITEMS

5. Discussion and possible action to award a contract for the remodel of the public restrooms on levels five, six and seven at the HCAD Building.

6. Discussion and possible action to award a contract for the modernization of elevators at the HCAD Building.

7. Discussion and possible action regarding the purchase of additional blade servers for the District’s main data center and for the co-location, in order to support the ongoing growth and business continuity. The purchase would be made through the National Cooperative Purchasing Alliance (NCPA) and DIR vendors, and the total amount of the purchase would be $268,000.

8. Discussion and possible action regarding the purchase of additional SQL licensing for the District’s main data center for a total cost of $357,000 from DIR vendor Software One.

9. Discussion and possible action to add additional funds for the current one-year contract with four one-year renewals previously approved for Allied Universal Security Services.

10. Discussion and possible action to approve a supplemental lump sum contribution to the district’s TCDRS (Texas County & District Retirement) account, authorize a cost-of-living (COLA) for existing retirees, and maintain other TCDRS plan provisions for Plan Year 2022.

11. Discussion and possible action to review and approve changes to the Board of Directors’ Policy Manual by updating the policy from December 2018 to September 2021.

DISCUSSION ITEMS

12. Report on the simplified process for accessing tax rates and taxing unit’s information.

13. Report on Powtoons animated videos.

14. Update on board of director election.

15. Report from the Taxpayer Liaison Officer concerning the status of all comments, suggestions, and complaints in accordance with Sec. 6.052(c), Tax Code.

16. Report from the Appraisal Review Board Chairman concerning the progress of hearings, attendance by members of the appraisal review board at hearings, and activities of the executive office and the board’s attorney.

17. Report on protests and hearings, including iFile and iSettle activities.

18. Discussion between members of the Board of Directors and the Chief Appraiser regarding matters covered by Sec. 6.15, Tax Code.

19. Executive session for the purpose of: (a) private consultation with the board’s attorney regarding (i) pending and potential litigation, (ii) settlement of pending appeals to the State Office of Administrative Hearings, (iii) settlement of pending arbitrations under Texas Tax Code Chapter 41A, and (iv) settlement of pending litigation under Texas Tax Code Chapter 42; (b) considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, or employee, including the duties and appointment of the chief appraiser ; (c) considering the deployment, or specific occasions for implementation of security personnel or devices; (d) deliberating the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, as permitted by the Open Meetings Act, Chap. 551, Government Code.

OTHER MATTERS AND ADDITIONAL ACTION ITEMS

20. Consider and approve settlement of pending litigation, pending appeals to the State Office of Administrative Hearings, and pending arbitrations.

21. Consider authorization of appeals under Sec. 42.02, Tax Code.

22. Report on corrections under Sec. 25.25(b), Tax Code.

23. Adjournment.

https://hcad.org/assets/uploads/pdf/Agenda-October-20_-2021final.pdf