Houston Daily

Harris Central Appraisal District Board of Directors met Aug. 20.

Here is the agenda provided by the board:

1. Call to Order.

2. Pledge of Allegiance and Salute to the Texas Flag.

3. Roll Call.

4. Recognition of Service Awards and Employees of the Month.

5. Comments from members of the public.

Speakers will be limited to three (3) minutes.

6. Report by a committee chair or a designee of the committee chair summarizing the result of the committee’s latest meetings.

7. Discuss board participation in the chief appraiser applicant interview process.

CONSENT AGENDA

8. “All matters listed under consent agenda are considered to be routine and may be enacted by one motion, there will not be separate discussion of these items. If discussion of an item is desired, that item will be removed from the consent agenda and considered separately.”

a. Discussion and possible action to approve minutes of the regular meeting of July 16, 2025.

b. Discussion and possible action to approve a one-year renewal option outsourcing all printers and Multi-Functional Unit (MFU) management to a Sourcewell Cooperative vendor DEX Imaging. The estimated annual cost is $105,000, a 4% increase or $4,000 over last year.

c. Discussion and possible action to approve a one-year renewal option on a contract with Eccentex Corporation for VisiFLOW software and services support. The maintenance cost is $155,000, the same as last year.

d. Discussion and possible action to review and approve allocation of funds for the continued use of the services for tax transparency website and taxing unit portal, as necessitated by the Texas Property Tax Reform and Transparency Act of 2019 (Senate Bill 2), from True Prodigy Tech Solutions. The amount for these services is $77,000, a $2,000 or 3% increase over last year.

e. Discussion and possible action to renew a contract for general liability, property coverage, workers’ compensation insurance through the Texas Municipal League Intergovernmental Risk Pool, and cyber insurance through Risk Placement Services for the year October 1, 2025 through September 30, 2026. The cost is $430,713, a 9.1% increase from last year.

f. Discussion and possible action to approve appreciation luncheons for HCAD employees and ARB members.

g. Receive the district’s monthly financial reports.

h. Receive report on payment of bills, payroll, and transfers of funds between line items. Discussion and possible action, if any, related thereto.

ACTION ITEMS

9. Discussion and possible action to review and approve Phase 2 of VisiFLOW software upgrade implementation with a sole source vendor Eccentex Corporation. The cost of Phase 2 is not to exceed $600,000.

10. Discussion and possible action to approve Resolution 2025-07 authorizing and directing the giving of notice to bidders to serve as the official depository of all or a portion of the funds of the appraisal district.

11. Discussion and possible action to instruct the chief appraiser to issue a news release stating that applications for the Appraisal Review Board members for 2026 will be accepted by the Harris Central Appraisal District’s Board of Directors beginning September 1, 2025, and will be accepted until vacancies are filled.

12. Discussion and possible action to amend paragraph C in the 2026 salary schedule and provisions on page 21 of the proposed 2026 budget to add:

Item 4. Quality Service Incentives are subject to prior board approval.

13. Discussion and possible action of Resolution 2025-08 approving the 2026 budget for the Harris Central Appraisal District.

DISCUSSION ITEMS

14. Fill vacant position on the Evaluation Committee and the Audit Committee.

15. Report on election to fill BOD vacancy and update on 2025 election process.

16. Report on protests and hearings, including electronic settlement activities.

17. Report highlighting several of the laws passed including H.B. 4310 during the regular session of the 89th Texas Legislature that will have an affect on Harris Central Appraisal District, the board of directors and/or the taxing jurisdictions.

18. Report on HCAD’s strategic succession planning process.

19. Report from the Taxpayer Liaison Officer concerning the status of all comments, suggestions, and complaints in accordance with Sec. 6.052(c), Tax Code.

20. Report from the Appraisal Review Board.

21. Discussion between members of the Board of Directors and the Chief Appraiser regarding matters covered by Sec. 6.15, Tax Code.

22. Executive session for the purpose of: (a) considering the appointment of appraisal review board members; and (b) private consultation with the board’s attorney regarding (i) pending and potential litigation, (ii) settlement of pending appeals to the State Office of Administrative Hearings, (iii) settlement of pending arbitrations under Texas Tax Code Chapter 41A, and (iv) settlement of pending litigation under Texas Tax Code Chapter 42; (c) considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, or employee, including the duties and appointment of the chief appraiser; (d) considering the deployment, or specific occasions for implementation of security personnel or devices; (e) deliberating the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, as permitted by the Open Meetings Act, Chap. 551, Government Code.

OTHER MATTERS AND ADDITIONAL ACTION ITEMS

23. Consider and approve settlement of pending litigation, pending appeals to the State Office of Administrative Hearings, and pending arbitrations.

24. Consider authorization of appeals under Sec. 42.02, Tax Code.

25. Adjournment.

https://hcad.org/assets/uploads/pdf/resources/2025/AgendaFINAL-Regular-meeting-August-20-2025.pdf