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Harris Central Appraisal District Board of Directors met Nov. 20.
Here is the agenda provided by the board:
1. Call to Order.
2. Pledge of Allegiance and Salute to the Texas Flag.
3. Roll Call.
4. Recognition of Service Awards and Employees of the Month.
5. Recognition of Employee Designations.
6. Comments from members of the public.
Speakers will be limited to three (3) minutes.
CONSENT AGENDA
7. “All matters listed under consent agenda are considered to be routine and may be enacted by one motion, there will not be separate discussion of these items. If discussion of an item is desired, that item will be removed from the consent agenda and considered separately.”
a. Discussion and possible action to approve minutes of the regular meeting of October 16, 2024.
b. Discussion and possible action to review and approve a one-year renewal option on a contract with QuestMark Information Management, Inc. (QIM) for printing and mailing services with an estimated cost of $630,000, same as last year.
c. Discussion and possible action to review and approve a one-year renewal option of the Custom CAMA software maintenance and support contract with Manatron, Inc. under Harris Computer Systems (Harris) ownership (formerly owned by Thompson Reuters). The cost of the renewal is $493,126 a 5.5% increase from last year.
d. Discussion and possible action to authorize the chief appraiser to allocate funds for the continued use of telecommunications and point to point private internet connection services with Lumen Technologies (Lumen), formerly CenturyLink, for the upcoming year. The amount for the services will be approximately $75,000, same as last year.
e. Discussion and possible action to review and approve a one-year renewal of Altair Monarch Auto Server software subscription, a report validating solution from an Omnia Partners vendor SHI in the amount of $91,000, same as last year.
f. Discussion and possible action to approve renewal of the third-year licensing subscription and support for the District’s telephone system through The Interlocal Purchasing System (TIPS) vendor Accudata Systems. The cost of the renewal is $103,000, same as last year.
g. Discussion and possible action to approve the final year of a five-year contract with Allied Universal Security Services. The amount for security services will be approximately $123,306, a 1.79% or $2,168 increase from 2024.
h. Discussion and possible action to authorize the chief appraiser to exercise the 3rd year renewal option of a 6-year contract for property management services with Colliers Property Management Services Houston, LLC. The cost is $282,379 for 2025, a 3% or $8,225 increase from 2024.
i. Discussion and possible action to authorize the chief appraiser to exercise the second year of a six-year contract for janitorial services with Alanton Group, Inc. The amount for the services will be approximately $235,092, the same as 2024.
j. Discussion and possible action to declare certain furniture and equipment, as surplus, and to approve for sale or disposal.
k. Discussion and possible action to authorize the chief appraiser to exercise the first one-year renewal option of the two successive one-year renewal options on a contract with CourthouseDirect.com for online ownership information. The cost will remain the same at $4,000 per month.
l. Receive the district’s monthly financial reports.
m. Receive report on payment of bills, payroll, and transfers of funds between line items. Discussion and possible action, if any, related thereto.
ACTION ITEMS
8. Discussion and possible action to review and approve a contract renewal for industrial appraisal services with Capitol Appraisal Group, Inc. The 2025 total amount of this contract is $441,000 a 5% increase from 2024.
9. Discussion and possible action to review and approve a contract renewal for industrial appraisal services with Hugh L. Landrum & Associates. The 2025 total amount of this contract is $598,865 a 5% increase from 2024.
10. Discussion and possible action to review and approve a contract renewal for utility, mineral, and industrial appraisal services with Pritchard & Abbott, Inc. The 2025 total amount of this contract is $539,454 a 5% increase from 2024.
11. Discussion and possible action to review and approve one-year subscription to TrueRoll software for automating the processing of exemption applications received on paper through Omnia Partners vendor SHI in the amount of $123,000.
12. Discussion and possible action to approve Resolution 2024-10 amending the Board of Directors’ existing 25.25(b) policy so to include language that allows appraised values to be changed pursuant to the circuit breaker limitation found in Section 23.231 of the Texas Property Tax Code.
DISCUSSION ITEMS
13. Report on the current and prior year certified and uncertified accounts and taxable value.
14. Discussion on implementing a new policy regarding the Board of Directors General Counsel.
15. Discussion on Senate Bill 2 implementation and status of Board of Directors election.
16. Report from the Taxpayer Liaison Officer concerning the status of all comments, suggestions, and complaints in accordance with Sec. 6.052(c), Tax Code.
17. Report from the Appraisal Review Board.
18. Discussion between members of the Board of Directors and the Chief Appraiser regarding matters covered by Sec. 6.15, Tax Code.
19. Executive session for the purpose of: (a) considering the appointment of appraisal review board members; and (b) private consultation with the board’s attorney regarding (i) pending and potential litigation, (ii) settlement of pending appeals to the State Office of Administrative Hearings, (iii) settlement of pending arbitrations under Texas Tax Code Chapter 41A, and (iv) settlement of pending litigation under Texas Tax Code Chapter 42; (c) considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, or employee, including the duties and appointment of the chief appraiser; (d) considering the deployment, or specific occasions for implementation of security personnel or devices; (e) deliberating the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, as permitted by the Open Meetings Act, Chap. 551, Government Code.
OTHER MATTERS AND ADDITIONAL ACTION ITEMS
20. Consideration of appraisal review board appointments as discussed in executive session and review and approve Resolution 2024-11, appointing individual(s) to the Appraisal Review Board.
21. Consider and approve settlement of pending litigation, pending appeals to the State Office of Administrative Hearings, and pending arbitrations.
22. Consider authorization of appeals under Sec. 42.02, Tax Code.
23. Adjournment.
https://hcad.org/assets/uploads/pdf/resources/2024/AgendaFINAL-Regular-meeting-November-20-2024.pdf