Harris Central Appraisal District Board of Directors met Oct. 16

Harris Central Appraisal District Board of Directors met Oct. 16.

Here is the agenda provided by the board:

1. Call to Order.

2. Pledge of Allegiance and Salute to the Texas Flag.

3. Roll Call.

4. Recognition of Service Awards and Employees of the Month.

5. Recognition of Employee Designations.

6. Comments from members of the public.

Speakers will be limited to three (3) minutes.

CONSENT AGENDA

7. “All matters listed under consent agenda are considered to be routine and may be enacted by one motion, there will not be separate discussion of these items. If discussion of an item is desired, that item will be removed from the consent agenda and considered separately.”

a. Discussion and possible action to approve minutes of the regular meeting of September 18, 2024.

b. Discussion and possible action to review and approve the second-year renewal of a six-year contract for digital aerial Ortho and Oblique imagery plus hosting from sole source vendor, EagleView, formerly Pictometry International. The annual amount of the contract is $724,000, same as last year.

c. Discussion and possible action to review and approve a third year renewal of the Enterprise Agreement for Geographic Information Systems software from ESRI (Environmental Systems Research Institute, Inc.) in the amount of $700,000, a 6.5% increase over last year.

d. Discussion and possible action to authorize the chief appraiser to exercise the first one-year renewal option with Just Appraised Inc. for property transaction information at a cost of $207,000 per year, a decrease of $37,992 from the prior year.

e. Discussion and possible action to review and approve the 2025 holiday schedule.

f. Receive the district’s monthly financial reports.

g. Receive report on payment of bills, payroll, and transfers of funds between line items. Discussion and possible action, if any, related thereto.

ACTION ITEMS

8. Discussion and possible action to review and approve the Chief Appraiser to enter into a new three-year contract for Cloudflare services from DIR vendor FreeIT. The annual amount is $48,150, and the total amount over the term of the contract is $144,450.

9. Discussion and possible action to approve the purchase of replacement devices used by the district’s staff for in-field and in-office work from DIR vendor CDW-G for a total cost of $250,000.

10. Discussion and possible action to review and approve the Chief Appraiser to enter a new five-year contract for storage expansion and support from a DIR vendor Accudata Systems, a Converge Company, and to authorize the payment for the first year in the amount of $157,000.

11. Discussion and possible action to review and authorize the Chief Appraiser to approve a one-year maintenance renewal for Veeam Enterprise Backup Suite software through Texas DIR vendor Centre Technologies. The cost of the renewal is $51,306, approximately 30% increase from last year to account for additional data and systems.

12. Discussion and possible action to review and approve the Chief Appraiser to enter into (3) one-year contracts for learning content from Skillsoft. The annual amount of the contract is $16,683.52 plus a one-time charge of $5,000 for Workday integration.

13. Discussion and possible action to approve a supplemental lump sum contribution to the district’s TCDRS (Texas County & District Retirement) account, authorize a cost of-living (COLA) for existing retirees, and maintain other TCDRS plan provisions for Plan Year 2025.

DISCUSSION ITEMS

14. Report on protests and hearings, including iFile and iSettle activities.

15. Report from the Taxpayer Liaison Officer concerning the status of all comments, suggestions, and complaints in accordance with Sec. 6.052(c), Tax Code.

16. Report from the Appraisal Review Board.

17. Update on the board of director election process appointing five (5) directors to the HCAD Board.

18. Discussion between members of the Board of Directors and the Chief Appraiser regarding matters covered by Sec. 6.15, Tax Code.

19. Executive session for the purpose of: (a) considering the appointment of appraisal review board members; and (b) private consultation with the board’s attorney regarding (i) pending and potential litigation, (ii) settlement of pending appeals to the State Office of Administrative Hearings, (iii) settlement of pending arbitrations under Texas Tax Code Chapter 41A, and (iv) settlement of pending litigation under Texas Tax Code Chapter 42; (c) considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, or employee, including the duties and appointment of the chief appraiser; (d) considering the deployment, or specific occasions for implementation of security personnel or devices; (e) deliberating the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, as permitted by the Open Meetings Act, Chap. 551, Government Code.

OTHER MATTERS AND ADDITIONAL ACTION ITEMS

20. Consideration of appraisal review board appointments as discussed in executive session and review and approve Resolution 2024-9, appointing individual(s) to the Appraisal Review Board.

21. Consider and approve settlement of pending litigation, pending appeals to the State Office of Administrative Hearings, and pending arbitrations.

22. Consider authorization of appeals under Sec. 42.02, Tax Code.

23. Report on corrections under Sec. 25.25(b), Tax Code.

24. Adjournment.

https://hcad.org/assets/uploads/pdf/resources/2024/Agenda-final-Regular-meeting-October-16-2024.pdf