Harris County Appraisal District Board of Directors met Sept. 20

Harris County Appraisal District Board of Directors met Sept. 20.

Here is the agenda provided by the board:

1. Call to Order.

2. Pledge of Allegiance and Salute to the Texas Flag.

3. Roll Call.

4. Discussion, possible action to appoint a replacement to fill the vacant and unexpired term of chairman, and other officers if needed.

5. Recognition of Service Awards and Employees of the Month.

6. Comments from members of the public.

Speakers will be limited to three (3) minutes.

CONSENT AGENDA

7. “All matters listed under consent agenda are considered to be routine and may be enacted by one motion, there will not be separate discussion of these items. If discussion of an item is desired, that item will be removed from the consent agenda and considered separately.”

a. Discussion and possible action to approve minutes of the regular meeting of August 16, 2023.

b. Discussion and possible action to review and approve a new three-year compensation subscription contract with PayScale/PayFactor. The annual cost is $16,700, an increase of $6,850.

c. Discussion and possible action to renew the one-year subscription, maintenance, and support fee for UKG Dimensions, formerly known as Kronos Workforce Dimensions, through a DIR vendor Immix Technologies in the amount of $102,000, same as last year.

d. Receive the district’s monthly financial reports.

e. Receive report on payment of bills, payroll, and transfers of funds between line items. Discussion and possible action, if any, related thereto.

ACTION ITEMS

8. Discussion and possible action to upgrade the District’s Microsoft Office 365 Subscription from level G3 to G5 through a Texas DIR vendor, SoftwareOne, in the amount of $214,000.

9. Discussion and possible action to review and approve the purchase of additional Street Level Imagery and LIDAR, and to authorize the Chief Appraiser to enter the third amendment of the Interlocal Government Agreement with Harris County including HCAD as a Project Partner for the cost share purchase of the services. The amount of the cost share purchase is not to exceed $752,000.

10. Discussion and possible action to enter (six) new one-year contracts for digital aerial oblique imagery and hosting from sole source vendor, EagleView, formerly Pictometry International. The annual amount of the contract is $724,000, a $50,000 decrease from the previous annual amount.

11. Discussion and possible action to enter a new three-year contract for a secondary, redundant Internet service from a DIR vendor Comcast. The monthly amount is $1,400, same as previous years, and the total amount over the term of the new contract is $50,400.

12. Discussion and possible action to approve the publishing of a request for proposal (RFP) to provide electronic files of property deed transaction information to the district to update ownership and maintain records including but not limited to property split-outs, combinations, and governmental takings.

13. Discussion and possible action to approve the publishing of a request for proposal (RFP) to provide online access to images of current and prior year ownership information required to update the district’s records.

14. Discussion and possible action to approve specifications for cleaning and janitorial services and authorize publication of bid request.

15. Adopt Resolution 2023-03, setting the number of regular members to serve on the 2024 appraisal review board for said district and containing other provisions relating to the subject.

16. Discussion and possible action to authorize contract renewals of Employee Insurance Plans and Programs.

DISCUSSION ITEMS

17. Report on Legislative updates.

18. Report from the Taxpayer Liaison Officer concerning the status of all comments, suggestions, and complaints in accordance with Sec. 6.052(c), Tax Code.

19. Report from the Appraisal Review Board.

20. Report on protests and hearings, including iFile and iSettle activities.

21. Discussion between members of the Board of Directors and the Chief Appraiser regarding matters covered by Sec. 6.15, Tax Code.

22. Executive session for the purpose of: (a) private consultation with the board’s attorney regarding (i) pending and potential litigation, (ii) settlement of pending appeals to the State Office of Administrative Hearings, (iii) settlement of pending arbitrations under Texas Tax Code Chapter 41A, and (iv) settlement of pending litigation under Texas Tax Code Chapter 42; (b) considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, or employee, including the duties and appointment of the chief appraiser; (c) considering the deployment, or specific occasions for implementation of security personnel or devices; (d) deliberating the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, as permitted by the Open Meetings Act, Chap. 551, Government Code.

OTHER MATTERS AND ADDITIONAL ACTION ITEMS

23. Consider and approve settlement of pending litigation, pending appeals to the State Office of Administrative Hearings, and pending arbitrations.

24. Consider authorization of appeals under Sec. 42.02, Tax Code.

25. Adjournment.

https://hcad.org/assets/uploads/pdf/resources/2023/Agenda-FINAL-September-20-2023-meeting.pdf