International Management District Board of Directors met June 1

International Management District Board of Directors met June 1.

Here are the minutes provided by the board:

The Board of Directors of the International Management District held a regular meeting on Thursday, June 1, 2023, at 12:00 p.m., at International Management District Office, 11360 Bellaire, Suite 960, Houston, Texas 77072, inside the boundaries of the District, open to the public, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - Jay Shani

Position 2 - Fred Bhandara, Vice-Chairman

Position 3 - Karen Loper, Secretary

Position 4 - vacant

Position 7 - Sally A. Reynolds

Position 8 - Stephen Le

Position 9 - Dr. Nancy Mai

Position 10 - Owen C. Wang

Position 5 - vacant

Position 6 - vacant

Position 11 - Wea Lee, Chairman

Position 12 – vacant

and all of the above were present with the exception of Directors Mai and Reynolds, thus constituting a quorum. A quorum of the Board was present in person, and Director Bhandara attended via video conference. Consultants present were Josh Hawes, Natalie Hurtado, Victor Beserra, Annie Trinh, Sheridyn Moreland and Crystal Hawes all with Hawes Hill & Associates, LLP, Caryn Adams, Governmental Financial Reporting. Others attending the meeting were Kristi Miller, Goodman Corp; Thomas Robinson, SEAL; Jessica Liberotti, Always in Season; and Justin Jenkins, McCall Gibson Swedlund Barfoot PLLC. Chairman Lee called the meeting to order at 12:00 p.m.

RECEIVE PUBLIC COMMENTS.

There were no public comments.

APPROVE MINUTES OF MEETING HELD MARCH 23, 2023.

Upon a motion made by Director Loper, and seconded by Director Lee Sr., the Board voted unanimously to approve the Minutes of the March 23, 2023, Board meeting, as presented.

CONSIDER RESOLUTION APPOINTING THE INVESTMENT OFFICER.

Mr. Hawes reviewed the Resolution Appointing Investment Officer, included in the Board materials. He answered questions from the Board. Upon a motion duly made by Director Shani, and seconded by Director Loper, the Board voted unanimously to appoint Caryn Adams as Investment Officer and adopt the Resolution Appointing Investment Officer, as presented.

ACCEPT ANNUAL DISCLOSURE STATEMENTS OF INVESTMENT OFFICER AND BOOKKEEPER. Mr. Hawes reviewed the annual disclosure statements from the investment officer and bookkeeper. He stated the Investment Officer and Bookkeeper are required to annually disclosure any relationships with entities or individuals engaged in an investment transaction with the District and the investment officer and bookkeeper are reporting none. Upon a motion duly made by Director Shani, and seconded by Director Loper, the Board voted unanimously to accept the Annual Disclosure Statements of Investment Officer and Bookkeeper, as presented.

CONDUCT ANNUAL REVIEW OF INVESTMENT POLICY AND ADOPT RESOLUTION REGARDING THE ANNUAL REVIEW OF INVESTMENT POLICY.

Mr. Hawes reported the District is required to annually review its Investment Policy and amend the Policy when required by any legislative changes to the investment laws. He reported the District attorney has reviewed the Investment Policy and no legislative laws have been enacted affecting the current Policy and is recommending no changes be made. Upon a motion duly made by Director Shani, and seconded by Director Loper, the Board voted unanimously to accept the Annual Review of Investment Policy and adopt the Resolution Regarding Annual Review of Investment Policy, as presented.

ADOPT RESOLUTION ESTABLISHING THE AUTHORIZED DEPOSITORY INSTITUTIONS AND ADOPTING LIST OF QUALIFIED BROKER/DEALERS WITH WHOM THE DISTRICT MAY ENGAGE IN INVESTMENT TRANSACTIONS.

Mr. Hawes reviewed the Resolution and list of Qualified Broker/Dealers with whom the District may engage in investment transactions. He reported the list was provided by the Investment Officer and may be amended at any time by the Board by a resolution. Upon a motion duly made by Director Shani, and seconded by Director Loper, the Board voted unanimously to adopt the Resolution Establishing the Authorized Depository Institutions and adopt the list of qualified Broker/Dealers with whom the District May Engage in investment transactions.

RECEIVE ASSESSMENT AND COLLECTION REPORT.

Ms. Hurtado presented the Assessment Collection Report, included in the Board materials. She noted that the District is currently 97% collected at the end of April 2023. She noted that there are 270 unsettled accounts as of April of 2023. She answered questions from the board. No action from the Board was required.

RECEIVE BOOKKEEPER'S REPORT AND APPROVE PAYMENT OF INVOICES: RATIFY PAYMENT OF DECEMBER INVOICES.

Ms. Adams presented the Bookkeeper's Report and went over invoices included in the Board material. She answered questions from the Board. Upon a motion made by Director Loper, and seconded by Director Le Sr., the Board voted unanimously to accept the Bookkeeper's Report and approved payment of current invoices, as presented.

RECIEVE UPDATE AND RECOMMENDATIONS FROM PUBLIC SAFETY COMMITTEE.

Director Bhandara reported the Committee met on May 18; a copy of the Committee Minutes is included in the Board materials. Mr. Beserra gave an update and answered questions from the Board.

a. Consider support funding for the Explorer's Post Competition in Irving, Texas.

Mr. Beserra reviewed the request for support funding for the Explorer's Post Competition in Irving, Texas at a cost of $555.85, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Loper, and seconded by Director Shani, the Board voted unanimously to approve the request for support funding for the Explorer's Post Competition in Irving, Texas at a cost of $555.85, as presented.

b. Consider support funding for the HCSO Pal Program.

Mr. Beserra reviewed the request for support funding for HCSO Pal Program at a cost of $5,000.00, included in the Board materials. He answered questions from the Board. Upon a motion made by Director Loper, and seconded by Director Le Sr., the Board voted unanimously to approve the request for support funding for HCSO Pal Program at a cost of $5,000.00, as presented.

APPROVE FY2022 ANNUAL FINANCIAL REPORT AND AUDIT FROM MCCALL GIBSON SWEDLUND BARFOOT PLLC.

Mr. Jenkins presented the FY2022 Annual Financial Report and Audit, included in the Board materials. He reviewed the Independent Auditor's Report and reported an unmodified/clean opinion. He reviewed pages 4-8, Management's Discussion and Analysis; page 11, Statement of Activities and Governmental Fund Statement of Revenues, Expenditures, and changes in Fund Balances; page 23, Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund; page 25, General Fund Expenditures; pages 27-28, Changes in Assessments Receivable; pages 29-30, Comparative Schedule of Revenues and Expenditures General Fund - Five Years; and pages 31-33, Board Members, Key Personnel, and Consultants. Upon a motion made by Director Le Sr., and seconded by Director Wang, the Board voted unanimously to approve the FY2022 Annual Financial Report and Audit from McCall Gibson Swedlund Barefoot PLLC, as presented.

RECEIVE UPDATE AND RECOMMENDATIONS FROM INTERNATIONAL AND ECONOMIC DEVELOPMENT COMMITTEE:

Ms. Hurtado reported the Committee met on May 17; a copy of the Committee Minutes is included in the Board materials. She answered questions from the Board.

a. Consider revised scope of work for the Intersection Safety grant management, design, and construction.

Ms. Miller reviewed the revised scope of work for the Intersection Safety grant management, design, and construction, included in the Board materials. She answered questions from the Board. Upon a motion made by Director Loper, and seconded by Director Wang, the Board voted unanimously to approve the revised scope of work for the Intersection Safety grant management, design, and construction, as presented.

b. Consider resolution to support and funding commitment for the FY 23-24 Harris County Precinct 4 Places for People Safe Streets for All Project.

Ms. Miller reviewed the Resolution to Support and Funding Commitment for FY 23-24 Harris County Precinct 4 Places for People Safe Streets for all project included in the Board materials. She answered questions from the Board. Upon a motion made by Director Loper, and seconded by Director Shani, the Board voted unanimously to approve the Resolution to Support and Funding Commitment for FY 23-24 Harris County Precinct 4 Places for People Safe Streets for all project, as presented.

c. Consider proposal from Always in Season Decorating Services for holiday decorations throughout the District.

Director Loper reviewed the two proposals from Always in Season Decorating Services for holiday decorations throughout the District which includes Christmas decorations for 6 intersections in the District including a tree with the District logo, and the second proposal is for a 20ft lit Christmas tree, included in the Board materials. There was a discussion of the Board. Upon a motion made by Director Le Sr., and seconded by Director Shani, the Board voted to approve the first proposal from Always in Season Decorating Services Christmas decorations for 6 intersections in the District including a tree with the District logo, as presented. Director Loper abstained. The motion passed.

d. Consider Interlocal Agreement for the International Management District Bikeways Project.

Ms. Hurtado reviewed the Interlocal Agreement for the International Management District Bikeways Project at a cost of $600,000.00, included in the Board materials. She answered questions from the Board. Upon a motion made by Director Le Sr., and seconded by Director Wang, the Board voted unanimously to approve the Interlocal Agreement for the International Management District Bikeways Project at a cost of $600,000.00, as presented.

RECEIVE UPDATE AND RECOMMENDATIONS FROM THE ENVIROMENTAL/URBAN DESIGN AND COMMUNITY DEVELOPMENT COMMITTEE:

Ms. Hurtado reported the Committee met on May 17; a copy of the Committee Minutes is included in the Board materials. She answered questions from the Board.

a. Consider sponsorship request from Up Art Studio for the 2023 Big Walls Big Dreams annual mural festival.

Ms. Hurtado reviewed the request for sponsorship from Up Art Studio for the 2023 Big Walls Big Dreams annual mural festival at a cost of $10,000.00 included in the Board materials. Upon a motion made by Director Le Sr., and seconded by Director Wang, the Board voted unanimously to approve the request for sponsorship from Up Art Studio for the 2023 Big Walls Big Dreams annual mural festival at a cost of $10,000.00, as presented.

b. Consider proposal from Express Electrical Services, Inc. for the extension of electricity at the community garden.

Director Loper reviewed the proposal from Express Electrical Services, Inc. for the extension of electricity at the community garden at a cost of $11,457.00, included in the Board materials. She answered questions from the Board. Upon a motion made by Director Le Sr., and seconded by Director Shani, the Board voted unanimously to approve the proposal from Express Electrical Services, Inc. for the extension of electricity at the community garden at a cost of $11,457.00, as presented.

RECEIVE EXECUTIVE DIRECTOR'S REPORT IN SUPPORT OF INITIATIVES AND IMPLEMENTATION OF THE SERVICE PLAN.

The Executive Director's Report is included in the Board materials for review. No action from the Board was required.

CONDUCT BOARD POLICY, PROCEDURES, AND OPERSTIONS WORKSHOP.

This item was tabled.

ADJOURN.

There being no further business to come before the Board, Chairman Lee adjourned the meeting at 12:47 p.m.

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