Brays Oaks Management District Board of Directors met March 21

Brays Oaks Management District Board of Directors met March 21.

Here are the minutes provided by the board:

DETERMINE QUORUM; CALL MEETING TO ORDER.

The Board of Directors of the Brays Oaks Management District held a regular meeting on Tuesday, March 17, 2023, at 12:00 p.m. at the Brays Oaks Towers located at 10103 Fondren, Suite 240, Houston, TX 77096, "Masks Suggested, Social Distancing Recommended", inside the boundaries of the District, open to the public, and open to the public via videoconference and teleconference, the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - Ralph Rieger, Chairman

Position 2 - Sylvia Rivas

Position 3 - Sheri L. Cortez

Position 4 - Brandon J. Herndon

Position 5 - Cindy Chapman, Secretary

Position 6- Ronnie Plotkin

Position 7 - Starla Turnbo

Position 8 - Marsha G. Fisk

Position 9 - Etan Mirwis

Position 10 - Steve Moore

Position 11 - George Nwanguma

and all of the above were present, except Directors Herndon, Nwanguma, and Turnbo, thus constituting a quorum. A quorum of the Board was present in person and Directors Fisk, and Rivas attended via videoconference Also present were Xavier Herrera, Cosme Garcia, Alan Bernstein, Sheridyn Moreland, Crystal Hawes, and Josh Hawes, all with Hawes Hill & Associates, LLP; and Leslie Bryant, ETI Bookkeeping. Others attending the meeting were Cynthia Arellano, SNR Creatives; Taylor Risien, Gauge Engineering; Dale Anzelone, Flock; Martin Chavez, SMC Logistics; Tommy Artz; Karen Rogers; Bill Burhans; Brenda J Jackson; Frank Staats; Brian Burragy; Sylvester Skip Reeder, Houston One Voice; Perdita Di Di Chavis, District K, and Aimee Turney, Office of Representative Gene Wu. Chairman Rieger called the meeting to order at 12:05 p.m.

RECEIVE PUBLIC COMMENTS.

No public comments were given.

APPROVE MINUTES OF MEETING HELD ON FEBRUARY 21, 2023.

Upon a motion duly made by Director Chapman, and seconded by Director Cortez the Board voted unanimously to approve the minutes of the regular Board Meeting held on February 21, 2023, as presented.

RECEIVE ASSESSMENT COLLECTION REPORT.

Mr. Herrera presented the Assessment Collection Report, included in the Board materials. He reported a 91% collection rate on the 2022 assessments. No action from the Board was required.

At 12:12 Director Herndon entered the meeting. A quorum of the Board was still met.

RECEIVE AND APPROVE INVOICES TO BE PAID BY WILLOW WATERHOLE GREENWAY CONSERVANCY.

Mr. Hererra reviewed the invoices to be paid by Willow Waterhole Greenway Conservancy, included in the Board materials. He answered questions from the Board. No action from the Board was required.

RECEIVE UPDATE FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.

Mr. Herrera reported the Committee met on March 1; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board.

Consider request from Houston One Voice for a letter of support regarding an Environmental Justice Brownfields Grant Application to EPA for landfill redevelopment planning.

Director Cortez reviewed the request from Houston One Voice for a letter of support regarding an Environmental Justice Brownfields Grant Application to EPA for landfill redevelopment planning, included in the Board materials. Director Chapman explained the request in further detail and answered questions from the Board. Upon a motion duly made by Director Chapman, and being seconded by Director Herndon, the Board voted unanimously to approve the request from Houston One Voice for a letter of support regarding an Environmental Justice Brownfields Grant Application to EPA for landfill redevelopment planning, as presented.

b. Consider Flock camera proposal.

Director Cortez reviewed the Flock Camera proposal for 20 cameras at a cost of $7,000.00 for installation and $50,000.00 annually, included in the Boards materials. She answered questions from the Board. Mr. Anzelone and Mr. Hawes answered questions from the Board. Upon a motion duly made by Director Cortez, and being seconded by Director Chapman, the Board voted unanimously to approve the Flock Camera proposal for 20 cameras at a cost of $7,000.00 for installation and $50,000.00 annually, as presented.

c. Consider approval of SNR Creative's plan and deliverables outline for task order 3.

Ms. Arellano reviewed the SNR Creative's plan and deliverables outline for Task Order 3, included in the Board materials. She answered questions from the Board. Director Herndon noted the prices seem high for some of the products. Chairman Rieger noted on page 76 the Brays Oak Branding was missing from the product. Ms. Arellano explained the Brays Oaks branding with be on the actual product. Chairman Rieger recommended approving the tablecloth, pop up banner with stand, and neighborhood guide pocket map. Director Chapman and Director Herndon requested SNR Creatives research prices for the remaining products and any future products going forward. Upon a motion duly made by Director Rieger, and being seconded by Director Cortez, the Board voted to approve the SNR Creative's plan and deliverables outline for Task Order 3, as amended. Director Herndon was opposed, and Director Moore abstained. The motion passed.

RECEIVE AND CONSIDER MONTHLY FINANCIAL REPORT AND APPROVE INVOICES FOR PAYMENT.

Mr. Hawes presented the Bookkeeper's Report and went over invoices, included in the Board materials. He answered questions from the Board. It was noted page 17 has the information for variances to the budget and explanations that was requested. Upon a motion duly made by Director Cortez, and being seconded by Director Herndon, the Board voted unanimously to accept the Bookkeeper's Report, and approved payment of invoices, as presented.

RECEIVE UPDATE FROM PUBLIC SAFETY COMMITTEE.

Mr. Herrera reported the Committee met on March 1; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board.

a. Consider support funding for Harris County DA Gun Safe Program contingent upon HPD providing oversight and control of distribution; not to exceed $17,500.00.

Mr. Herrera reviewed the request for support funding for Harris County DA Gun Safe Program contingent upon HPD providing oversight and control of distribution; not exceed $17,500.00, included in the Board materials. He answered questions from the Board. Director Cortez answered questions from the Board. Upon a motion duly made by Director Cortez, and being seconded by Director Chapman, the Board voted to approve the request for support funding for Harris County DA Gun Safe Program contingent upon HPD providing oversight and control of distribution; not exceed $17,500.00. Director Plotkin abstained. The motion passed.

SUPPLEMENTAL AGENDA ITEM- CONSIDER PROPOSAL FROM EFI GLOBAL FOR PROPERTY CONDITION ASSESMENT SERVICES FOR 5515 GASMER DR. PROPERTY.

Mr. Herrera provided a handout of EFI Global Proposal for Asbestos Survey, a copy is attached hereto as Exibit A. Mr. Staats reviewed the proposal from EFI Global for property condition assessment services for 5515 Gasmer Dr. property, included in the Board materials. The Board recommended approval of the Proposed Professional Agreement for Property Condition Assessment (PSA) and wait to do the Asbestos Assessment. He answered questions from the Board. Upon a motion duly made by Director Mirwis, and being seconded by Director Cortez, the Board voted unanimously to approve the proposal from EFI Global for property condition assessment services for 5515 Gasmer Dr. property, as amended.

RECEIVE UPDATE FROM BEAUTIFICATION AND URBAN DESIGN COMMITTEE.

Mr. Herrera reported the Committee met on March 2; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board.

a. Consider proposal from SMC Logistics to provide field service inspection services. Mr. Chavez reviewed the proposal from SMC Logistics to provide field service inspection services at a cost of $21,800.00, included in the Board materials. He answered questions from the Board. Mr. Hawes answered questions from the Board. Upon a motion duly made by Director Plotkin, and being seconded by Director Mirwis, the Board voted to approve the proposal from SMC Logistics to provide field service inspection services at a cost of $21,800.00. Director Plotkin was opposed. The motion passed.

RECEIVE UPDATE AND RECOMMENDATIONS FROM INFRASTRUCTURE COMMITTEE.

Mr. Herrera reported the Committee met on March 2; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board. No action from the Board was required.

RECEIVE EXECUTIVE DIRECTOR'S REPORT.

Mr. Herrera presented the Executive Director's Report, included in the Board materials. No action from the Board was required.

ADJOURN.

There being no further business to come before the Board, Chairman Rieger adjourned the meeting at 1:47 p.m.

https://www.braysoaksmd.org/who-we-are/board-materials/