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Brays Oaks Management District Board of Directors met Feb. 21.
Here are the minutes provided by the board:
DETERMINE QUORUM; CALL MEETING TO ORDER.
The Board of Directors of the Brays Oaks Management District held a regular meeting on Tuesday, January 17, 2023, at 12:00 p.m. at the Brays Oaks Towers located at 10103 Fondren, Suite 240, Houston, TX 77096, "Masks Suggested, Social Distancing Recommended", inside the boundaries of the District, open to the public, and open to the public via videoconference and teleconference, the roll was called of the duly appointed members of the Board, to-wit:
Position 1 - Ralph Rieger, Chairman
Position 2 - Sylvia Rivas
Position 3 - Sheri L. Cortez
Position 4 - Brandon J. Herndon
Position 5 - Cindy Chapman, Secretary
Position 6- Ronnie Plotkin
Position 7 - Starla Turnbo
Position 8- Marsha G. Fisk
Position 9 - Etan Mirwis
Position 10 - Steve Moore
Position 11- George Nwanguma
and all of the above were present, except Directors Moore and Turnbo, thus constituting a quorum. A quorum of the Board was present in person and Also present were Xavier Herrera, Cosme Garcia, Alan Bernstein, Crystal Hawes, and Josh Hawes, all with Hawes Hill & Associates, LLP; and Leslie Bryant, ETI Bookkeeping. Others attending the meeting were Bill King; Alex Manautou, ABHR; Tommy Artz, and Aimee Turney, Office of Representative Gene Wu. Chairman Rieger called the meeting to order at 12:01 p.m.
RECEIVE PUBLIC COMMENTS.
No public comments were given.
APPROVE MINUTES OF MEETING HELD ON JANUARY 17, 2023.
Upon a motion duly made by Director Chapman, and seconded by Director Plotkin the Board voted unanimously to approve the minutes of the regular Board Meeting held on January 17, 2023, as presented.
ACCEPT ANNUAL DISCLOSURE STATEMENT FROM INVESTMENT OFFICER AND BOOKKEEPER.
Mr. Herrera reviewed the annual disclosure statements from the investment officer and bookkeeper and stated the investment officer and bookkeeper are required to disclose any relationships with entities or individuals engaged in an investment transaction with the District. He reported the investment officer and bookkeeper are reporting none. Upon a motion duly made by Director Cortez, and seconded by Director Rivas, the Board voted unanimously to accept the Annual Disclosure Statement from Investment Officer and Bookkeeper.
CONDUCT ANNUAL REVIEW OF INVESTMENT POLICY AND ADOPT RESOLUTION REGARDING ANNUAL REVIEW OF INVESTMENT POLICY.
Mr. Herrera reported the District is required to annually review its Investment Policy and Adopt the Policy when required by any legislative changes to the investment laws. He reported the Investment Policy and no legislative laws have been enacted affecting the current Policy and recommends no changes be made. Upon a motion duly made by Director Cortez, and seconded by Director Rivas, the Board voted unanimously to approve the Annual Review of Investment Policy and Adopt Resolution Regarding Annual Review of Investment Policy.
ADOPT RESLOUTION ESTABLISHING THE AUTHORIZED DEPOSITORY INSTITUTION AND ADOPTING LIST OF QUALIFIED BROKER/ DEALERS WITH WHOM THE DISTRICT MAY ENGAGE IN INVESTMENT TRANSACTIONS.
Mr. Herrera reviewed the Resolution Establishing the Authorized Depository Institutions and Adopting List of Qualified Broker/Dealer provided by the Investment Officer including institutions with whom the District may engage in investment transactions. He reported the investment officer has reviewed the Broker/Dealer list. Upon a motion duly made by Director Cortez, and seconded by Director Rivas, the Board voted unanimously to adopt Resolution Establishing the Authorized Depository Institution and Adopting List of Qualified Broker/Dealers with whom the District may engage in Investment Transactions.
RECEIVE ASSESSMENT COLLECTION REPORT.
Mr. Herrera presented the Assessment Collection Report, included in the Board materials. He reported a 52% collection rate on the 2022 assessments. No action from the Board was required.
At 12:11 Director Moore entered the meeting. A quorum of the Board was still met.
RECEIVE AND CONSIDER MONTHLY FINANCIAL REPORT AND APPROVE INVOICES FOR PAYMENT.
Ms. Bryant presented the Bookkeeper's Report and went over invoices, included in the Board materials. She answered questions from the Board. Chairman Rieger noted the cost of the courier fees from ETI Bookkeeping Services on page 54 were high at $828.00 and requested an explanation at the next meeting. He recommended approval subject to a review of the courier fees. Upon a motion duly made by Director Fisk, and being seconded by Director Cortez, the Board voted unanimously to accept the Bookkeeper's Report, and approved payment of invoices upon review of courier fees from ETI Bookkeeping services.
RECEIVE AND APPROVE INVOICES TO BE PAID BY WILLOW WATERHOLE GREENWAY CONSERVANCY.
Mr. Hererra reviewed the invoices to be paid by Willow Waterhole Greenway Conservancy, included in the Board materials. He answered questions from the Board. No action from the Board was required.
RECEIVE UPDATE FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.
Mr. Herrera reported the Committee met on February 1; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board. No action from the Board was required.
RECEIVE UPDATE FROM PUBLIC SAFETY COMMITTEE.
Mr. Herrera reported the Committee met on February 1; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board. Director Chapman gave an update from the Westbury Super Neighborhood meeting. Director Cortez gave an update on gun safes. No action from the Board was required.
RECEIVE UPDATE FROM BEAUTIFICATION AND URBAN DESIGN COMMITTEE.
Mr. Herrera reported the Committee met on February 2; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board.
a. Consider Price Wagener proposal to rebuild and test back flows.
Mr. Herrera reviewed the Price Wagner proposal to rebuild and test back flows at a cost of $3871.50, included in the Board materials. He answered questions from the Board. Upon a motion duly made by Director Chapman, and being seconded by Director Rivas, the Board voted to approve the Price Wagner proposal to rebuild and test back flows at a cost of $3871.50. Director Moore abstained. The motion passed.
RECEIVE UPDATE AND RECOMMENDATIONS FROM INFRASTRUCTURE COMMITTEE.
Mr. Herrera reported the Committee met on February 2; a copy of the Committee Minutes is included in the Board materials. He answered questions from the Board. No action from the Board was required.
RECEIVE EXECUTIVE DIRECTOR'S REPORT.
Mr. Herrera presented the Executive Director's Report, included in the Board materials. No action from the Board was required.
ADJOURN.
There being no further business to come before the Board, Chairman Rieger adjourned the meeting at 12:54 p.m.
https://www.braysoaksmd.org/who-we-are/board-materials/