Five Corners Improvement District Board of Directors met Feb. 17

Five Corners Improvement District Board of Directors met Feb. 17.

Here are the minutes provided by the board:

DETERMINE QUORUM; CALL TO ORDER.

The Board of Directors of the Five Corners Improvement District held a regular meeting, open to the public, on Friday, February 17, 2023, at 12:00 p.m. at the Fountain Life Community Center, 14083 Main St., Houston, Texas, 77035, inside the boundaries of the District, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - Edna Deauvearo, Secretary

Position 2 - Homer Clark, Chairman

Position 3 - Vivian Harris

Position 4 - Kamal Rasheed

Position 5 - Melva Thornton, Vice Chair

Position 6 - Edward Teamer, Asst. Secretary

Position 7 - Vernon N. Smith

Position 8 - Nina Springer

Position 9 - George A. Anderson

and all the above were present, with the exception of Directors Harris, Teamer, Springer, and Deauvearo thus constituting a quorum. Also, present were Josh Hawes, Crystal Hawes, Don Huml, and Alan Bernstein, all with Hawes Hill & Associates, LLP; George Baugh and Lucille Dixon, George Baugh III, CPA & Associates. Others attending the meeting were Eric Lyons and Debney Greenlee, Impact Strategies; Leron Wilson; Christina Cornelius; and Brian Smart, Smartscaping. Chairman Clark called the meeting to order at 12:21 p.m.

RECEIVE PUBLIC COMMENTS.

There were no public comments.

APPROVE MINUTES OF MEETING HELD JANUARY 20, 2023.

Upon a motion duly made by Director Springer and being seconded by Director Anderson, the Board voted unanimously to approve the Minutes of the January 20, 2023, Board meeting, as presented.

RECEIVE ASSESSMENT COLLECTION REPORT.

Mr. Hawes presented the Assessment Collection Report, included in the Board material. He noted that the District is currently 96% collected at the end of December. He noted that there are 133 unsettled accounts as of December of 2022. He answered questions from the board. No action from the Board was required.

At 12:05 p.m. Director Teamer arrived at the meeting. A quorum of the Board was still met.

ACCEPT ANNUAL DISCLOSURE STATEMENTS FROM BOOKKEEPER AND INVESTMENT OFFICER.

Mr. Baugh reviewed the annual disclosure statements from the investment officer and bookkeeper. He stated the Investment Officer and Bookkeeper are required to annually disclosure any relationships with entities or individuals engaged in an investment transaction with the District and the investment officer and bookkeeper are reporting none. Upon a motion duly made by Director Anderson and being seconded by Director Thornton, the Board voted unanimously to accept the Annual Disclosure Statements from the Bookkeeper and Investment officer.

CONDUCT ANNUAL REVIEW OF INVESTMENT POLICY AND ADOPT RESOLUTION REGARDING ANNUAL REVIEW OF INVESTMENT POLICY.

Mr. Baugh reported the District is required to annually review its Investment Policy and amend the Policy when required by any legislative changes to the investment laws. Mr. Hawes reported the District attorney has reviewed the Investment Policy and no legislative laws have been enacted affecting the current Policy and is recommending no changes be made. Upon a motion duly made by Director Anderson and being seconded by Director Thornton, the Board voted unanimously to accept the Annual Review of Investment Policy and approve the Resolution regarding Annual Review of Investment Policy.

ADOPT RESOLUTION ESTABLISHING THE AUTHORIZED DEPOSITORY INSTITUTIONS AND ADOPTING LIST OF QUALIFIED BROKER/ DEALERS WITH WHOM THE DISTRICT MAY ENGAGE IN INVESTMENT TRANSACTIONS.

Mr. Baugh reviewed the Resolution and list of Qualified Broker/Dealers with whom the District may engage in investment transactions. Mr. Hawes reported the list was provided by the Investment Officer and may be amended at any time by the Board by a resolution. Upon a motion duly made by Director Anderson and being seconded by Director Thornton, the Board voted unanimously to approve the Resolution Establishing the Authorized Depository Institutions and Adopting list of qualified broker/dealers with whom the District may engage in investment transactions.

RECEIVE BOOKKEEPER'S REPORT AND APPROVE PAYMENT OF INVOICES.

Mr. Baugh presented the Bookkeeper's Report and went over invoices, included in the Board materials. He answered questions from the Board. Upon a motion duly made by Director Anderson and being seconded by Director Teamer, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices, as presented.

DISCUSS AND CONSIDER BILL PAYMENT OPTIONS.

Mr. Hawes reviewed the two bill payment options included in the Board materials. He answered questions from the Board. Upon a motion duly made by Director Anderson and being seconded by Director Thornton, the Board voted unanimously to approve option two - Monthly Ratification - As electric bills come in staff will instruct the bookkeepers to cut checks for bill payment and get signatures for checks for each bill. At the next board meeting all checks produced in this manner will be ratified by the board as part of the standard operating procedure of approving and/or ratifying invoices and payment of bills in a timely fashion., as presented.

At 12:17 p.m. Director Springer arrived at the meeting. A quorum of the Board was still met.

RECEIVE UPDATE AND RECOMMENDATIONS FROM THE PUBLIC SAFETY COMMITTEE.

Mr. Hawes reported the Committee met on February 13; a copy of the Committee minutes is included in the Boards materials. He answered questions from the Board. No action from the Board was required.

a. Consider proposal for district security services. This item was tabled.

RECEIVE UPDATE FROM THE ECONOMIC DEVELOPMENT COMMITTEE.

Director Anderson reported the Committee met on February 13; a copy of the Committee minutes is included in the Board materials. Director Anderson, Mr. Lyons, and Ms. Greenlee gave an update from the Economic Development Committee, included in the Board materials. Director Anderson, Mr. Lyons, and Ms. Greenlee answered questions from the Board. No action from the Board was required.

RECEIVE UPDATE AND RECOMMENDATIONS FROM THE ENVIROMENTAL AND URBAN DESIGN COMITTEE.

Director Thornton reported the Committee met on February 13; a copy of the Committee minutes is included in the Board materials. She answered questions from the Board. No action from the Board was required.

a. Receive update on TIRZ 9 and TIRZ 25 projects.

Mr. Huml gave the update on TIRZ 9 and TIRZ 25 projects, included in the Board materials. He answered questions from the Board. No action from the Board was required.

RECEIVE GENERAL MANAGER'S REPORT.

Mr. Hawes presented the General Manager's Report, included in the Board material. No action from the Board was required.

ADJOURNMENT.

There being no further business to come before the Board, Chairman Clark adjourned the meeting at 1:03 p.m.

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