Spring Branch Management District Board of Directors met Oct. 20

Spring Branch Management District Board of Directors met Oct. 20.

Here are the minutes provided by the board:

DETERMINE QUORUM; CALL MEETING TO ORDER.

The Board of Directors of the Spring Branch Management District held a regular meeting on Thursday October 20, at 12:00 p.m. 9600 Long Point Drive, Suite 250, Houston, Texas 77055, inside the boundaries of the District, open to the public, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - Michael Haapaniemi

Position 2 - Thomas E. Jennings, II

Position 3 - Catherine Barchfeld-Alexander, Secretary

Position 4 - Casey Kang

Position 5 - Victor Alvarez

Position 6 Mauricio Valdes

Position 7 - Brett Huey

Position 8 - Patricia Maddox, Chair

Position 9 David Gutierrez, Vice-Chair

Position 10 - Jason Johnson

Position 11 Rino Cassinelli

Position 12 - Vacant

Position 13 - Vacant

and all the above were present except Directors Kang, Gutierrez, and Cassinelli thus constituting a quorum. Also attending were Josh Hawes, Kristen Gonzales, and Alan Bernstein, all with Hawes Hill & Associates, LLP; Alex Manautou, Allen Boone Humphries Robinson; and Jack Roland, Governmental Financial Reporting, LLC. Others attending the meeting were Ariadna Alvarado, Phoenix House; Margaret Dunlap, METRO; Stephanie Bryson; Dawn Gunther, SB+; and Erica Rocha, SEAL Security. Board Chair Maddox called the meeting to order at 12:00 p.m.

RECEIVE PUBLIC COMMENTS.

Public Comment was received from Ariadna Alvarado, Phoenix House.

APPROVE MINUTES FROM SEPTEMBER 22, 2022, BOARD MEETING.

Upon a motion duly made by Secretary Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to approve the Minutes of the September 22, 2022, Board Meeting, as presented.

RECEIVE UPDATES AND RECOMMENDATIONS FROM FINANCE COMMITTEE.

a. Receive Assessment Collection Report.

Mr. J. Hawes presented the Assessment Collection Report, included in the Board materials. Mr. Hawes reported a 99% collection rate on the 2021 assessments and $0 in uncertified values. No action from the Board was required.

12:04 pm - Director Valdes arrived at the meeting.

b. Consider Bookkeeper's Report and approve paying invoices.

Mr. J. Roland presented the Bookkeeper's Report and went over invoices, included in the Board materials. Upon a motion duly made by Secretary Barchfeld-Alexander, and seconded by Director Jennings, the Board voted unanimously to accept the Bookkeeper's Report and approve payment of invoices.

c. Approve Depository Pledge Agreement with Frost Bank for assessment collections. Mr. J. Hawes presented the Depository Pledge Agreement with Frost Bank, included in the Board materials. Upon a motion duly made by Secretary Barchfeld-Alexander, and seconded by Board Chair Maddox, the Board voted unanimously to approve the Depository Pledge Agreement with Frost Bank for assessment collections, as presented.

d. Consider agreement with McCall Gibson Swedlund Barfoot PLLC for FY2022 and FY2023 audit services.

Mr. J. Hawes presented an agreement with McCall Gibson Swedlund Barfoot PLLC for FY2022 and FY2023 audit services, included in the Board materials. Upon a motion duly made by Secretary Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to approve the agreement, as presented.

RECEIVE UPDATES AND RECOMMENDATIONS FROM THE COMPREHENSIVE PLAN COMMITTEE.

Board Chair Maddox reported the Comprehensive Plan Committee met on October 12; a copy of the Committee minutes is included in the Board materials. She reported that Houston Parks Board provided an update on the Spring Branch Trail and that SWA presented a timeline for the Haden Park project. Mr. J. Hawes reported that staff met with SBISD and HPB regarding Phase 3 alignment and the ISD will require traffic studies and further evidence that the trail will not negatively impact the athletics department. No action from the Board was required.

RECEIVE UPDATE AND RECOMMENDATIONS FROM THE ENVIRONMENTAL AND URBAN DESIGN COMMITTEE.

Director Huey reported the Environmental and Urban Design Committee met on October 12; a copy of the Committee minutes is included in the Board materials.

a. Consider work orders for esplanade repair and damaged plant replacement from LMC and Monarch.

Upon a motion duly made by Board Chair Maddox, and seconded by Secretary Barchfeld-Alexander, the Board voted unanimously to approve (a) Monarch Proposal #18162 for irrigation repairs in the amount of $451.21; (b) Monarch Proposal #18164 for irrigation repairs in the amount of $409.33; (c) Monarch Proposal #18163 for irrigation repairs in the amount of $451.21; (d) Monarch Proposal #18140 for irrigation repairs in the amount of $898.28; (e) LMC Invoice #787545 for rut repairs in the amount of $850.15; (f) LMC Invoice #787393 for irrigation repairs in the amount of $6,722.97; (g) LMC Proposal #130047 for stump removal in the amount of $527.78; (h) LMC Proposal #130771 for removal of roses infected with rose rosette in the amount of $3,616.66; (i) LMC Proposal #130768 for miticide treatment in the amount of $1,520.00; (j) LMC Proposal #130770 for miticide treatment in the amount of $1,520.00; and (k) Monarch Proposal #18273 for vehicle damage in the amount of $4,762.70, as presented.

b. Consider Request for Proposals for landscaping services and authorize issuance.

Director Huey presented the final version of the Request for Proposals. Upon a motion duly made by Director Johnson, and seconded by Board Chair Maddox, the Board voted unanimously to approve the Request for Proposals for landscaping services, as presented and authorized staff to issue the request.

C. Consider proposal from SWA for monument redesign.

Director Huey presented a revised version of the proposal, attached as Exhibit A. Upon a motion duly made by Director Johnson, and seconded by Board Chair Maddox, the Board voted unanimously to approve the proposal from SWA for monument redesign, as presented.

RECEIVE UPDATE AND RECOMMENDATIONS FROM PUBLIC SAFETY COMMITTEE.

Mr. J. Hawes reported the Public Safety Committee met on October 12, a copy of the Committee minutes is included in the Board materials. Ms. Rocha reported on SEAL Security's monthly statistics.

a. Consider support funding request from HCPAAA for purchase of bottled water for HPD

Northwest Division.

Mr. J. Hawes presented the support funding request from HCPAAA, a copy of the request is included in the Board materials. Mr. Hawes informed the Board that the committee recommended funding the request above the requested amount to a total of $4,000.00. Upon a motion duly made by Secretary Barchfeld-Alexander, and seconded by Director Alvarez, the Board voted unanimously to approve the support funding request from HCPAAA for the purchase of bottled water for HPD Northwest Division, as recommended by committee.

RECEIVE UPDATE FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.

Director Alvarez reported the Business and Economic Development Committee met on October 12, a copy of the Committee minutes is included in the Board materials. Director Alvarez reported no new BIG Grant requests and that the Internship Program is currently with legal for final review. The Board conversed regarding possible improvements to the BIG Grant program logistics.

RECEIVE EXECUTIVE DIRECTOR'S MONTHLY REPORT ON ACTIONS/INITIATIVES IN SUPPORT OF THE DISTRICT'S SERVICE PLAN.

Mr. J. Hawes informed the Board of a request from Council Member Amy Peck for sponsorship of door prizes for the District A Town Hall meeting to be held Saturday, October 29 at 11 am. The board agreed to purchase 5 Ring cameras as door prizes. Mr. Hawes also informed the Board of a meeting scheduled with Council Member Peck and HPD regarding public safety issues at Hollister and Pitner. Ms. K. Gonzales requested that any Board member interested in attending the Korean Festival to be held Saturday, October 22 at Discovery Green, coordinate with herself or Director Kang for a VIP tour of the event.

ADJOURN.

There being no further business to come before the Board, Board Chair Maddox adjourned the meeting at 12:59 p.m.

https://sbmd.org/the-district/board-agendas-meeting-minutes-and-board-packets/