Spring Branch Management District Board of Directors met May 19

Spring Branch Management District Board of Directors met May 19.

Here are the minutes provided by the board:

DETERMINE QUORUM; CALL MEETING TO ORDER.

The Board of Directors of the Spring Branch Management District held a regular meeting at 12:00p.m. 9600 Long Point Drive, Suite 250, Houston, Texas 77055, inside the boundaries of the District, open to the public, and the roll was called ofthe duly appointed members of the Board, to-wit:

Position 1 - C. David Schwab, Jr.

Position 2 - Thomas E. Jennings, II

Position 3 - Catherine Barchfeld-Alexander, Secretary

Position 4 - Casey Kang

Position 5 - Victor Alvarez

Position 6 - Mauricio Valdes

Position 7 - Dan Silvestri

Position 8 - Patricia Maddox, Chairman

Position 9 - David Gutierrez, Vice-Chairman

Position 10 - Jason Johnson

Position 11 - Rino Cassinelli

Position 12 - Stephanie R. Bryson

Position 13 - William N. Heston

and all the above were present except Directors Silvestri, Johnson, Bryson, and Heston, thus constituting a quorum. Also attending were Josh Hawes, Kristen Gonzales, Alan Bernstein, Don Huml, and Buddy Tautenhahn, all with Hawes Hill & Associates, LLP; Tim Austin, Allen Boone Humphries Robinson; and Jack Roland, Governmental Financial Reporting, LLC. Others attending the meeting were Justin Jenkins, McCall Gibson Swedlund Barfoot PLLC; Margaret Dunlap, METRO; Dawn Gunther, SB+; James Vick, SWA; Jessie Gerland; Jennifer Flores, The Branch; and Erica Rocha, SEAL Security. Board Chair Maddox called the meeting to order at 12:02 p.m.

RECEIVE PUBLIC COMMENTS. Public Comment was received from Dawn Gunther regarding a new magazine in the area called SB+,

APPROVE MINUTES FROM APRIL 21, 2022, BOARD MEETING. Upon a motion duly made by Director Schwab, and seconded by Director Barchfeld-Alexander, the Board voted unanimously to approve the Minutes of the April 21, 2022, Board Meeting, as presented.

RECEIVE UPDATES AND RECOMMENDATIONS FROM FINANCE COMMITTEE.

a. Receive Assessment Collection Report. Mr. J. Hawes presented the Assessment Collection Report, included in the Board materials. He reported a 97% collection rate on the 2021 assessments, $3,656,984.00 in uncertified values, and 550 unsettled accounts. No action from the Board was required.

b. Consider Bookkeeper's Report and approve paying invoices. Mr. Roland presented the Bookkeeper's Report and went over invoices, included in the Board materials. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Gutierrez, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices.

Mr. T. Austin, legal counsel for the district, presented resolutions regarding Notes A and B with Amegy Bank. Mr. Austin commented that staff would be meeting with Amegy after the board meeting to finalize details. Mr. J. Hawes reminded the board that the funds will be used to finance several CIP projects currently on hold.

C. Consider support funding request from Brenda and John Duncan YMCA for their Summer Day Camp program. Board Chair Maddox presented the support funding request from Brenda and John Duncan for their Summer Day Camp program. The Board reiterated a desire that all funds benefit Spring Branch families and that programs provide full accounting of participants and funds. Upon a motion duly made by Director Alvarez, and seconded by Director Barchfeld-Alexander, the Board voted unanimously to fund the request as presented with a reporting requirement.

d. Approve FY2021 Annual Financial Report and Audit from McCall Gibson Swedlund Barfoot, PLLC. Mr. J. Jenkins presented the FY2021 Annual Financial Report and Audit from McCall Gibson Sedlund Barfoot, PLLC. Mr. Jenkins reported the district received the highest opinion of transparency possible. Upon a motion duly made by Director Gutierrez, and seconded by Director Cassinelli, the Board voted unanimously to approve the FY2021 Annual Financial Report and Audit, as presented.

CONSIDER PURCHASE OF ACRYLIC LOGO FOR OFFICE WALL. Ms. K. Gonzales presented the proposal from Hi-Tech Signs in the amount of $1,800.00 to produce and install the district logo for the office wall. Upon a motion duly made by Director Barchfeld Alexander, and seconded by Director Gutierrez, Directors Schwab, Jennings, Kang, Alvarez, Valdes, and Cassinelli, voted to approve the purchase of acrylic logo for office wall. Board Chair Maddox abstained from voting. The motion passed.

RECEIVE UPDATES FROM THE COMPREHENSIVE PLAN COMMITTEE. Board Chair Maddox reported the Comprehensive Plan Committee met on May 11, a copy of the Committee minutes is included in the Board materials. She provided updates on the Centerpoint Trail and Haden Park. Parks Board is in communication with Centerpoint regarding the culvert in Phase 1 of the trail and will update the committee when a repair timeline is established. SWA has been authorized to move forward with planning implementation of Haden Park. Phase 1A. No action from the Board was required.

RECEIVE UPDATE AND RECOMMENDATIONS FROM THE ENVIRONMENTAL AND URBAN DESIGN COMMITTEE. Director Schwab reported the Environmental and Urban Design Committee met May 11, a copy of the Committee minutes is included in the Board materials.

a. Consider work orders for esplanade repair and damaged plant replacement from LMC and Monarch. Upon a motion duly made by Director Schwab, and seconded by Director Barchfeld-Alexander, the Board voted unanimously to approve (a) LMC Invoice #775761 for April Rut Repairs in the amount of $489.21; (b) LMC Invoice #775760 for irrigation inspection and repairs for April in the amount of $1,472.55; and (C) LMC Proposal #124127 for Asian jasmine replacement lost to torpedo grass in the amount of $4,276.01, as presented.

b. Authorize amendment of Exhibit B to Service Agreement with LMC. Director Schwab presented Exhibit B, reporting the increase in esplanades maintained by LMC. Upon a motion duly made by Director Schwab, and seconded by Director Gutierrez, the Board voted unanimously to authorize the amendment of Exhibit B to the Service Agreement with LMC, as presented

c. Consider landscape maintenance policy. Director Schwab presented the updated landscape maintenance policy, reporting the committee had updated the definition of repair to concern 4 or fewer esplanades, removing the cost cap of $50,000. Upon a motion duly made by Director Schwab, and seconded by Director Barchfeld-Alexander, the Board voted unanimously to adopt the landscape maintenance policy, as presented.

d. Ratify Pay App #2, Wirt Rd. Turn Lane, from DG Medina. Upon a motion duly made by Director Schwab, and seconded by Board Chair Maddox, the Board voted unanimously to ratify DG Medina Pay App #2, Wirt Rd, Turn Lane, as presented.

RECEIVE UPDATE AND RECOMMENDATION FROM PUBLIC SAFETY COMMITTEE REGARDING THE PUBLIC SAFETY PROACTIVE UNIT'S PROGRESS REPORT TO THE DISTRICT, AN UPDATE ON OTHER PUBLIC SAFETY ACTIVITIES, AND DISTRICT CRIME STATISTICS. Director Cassinelli reported the Public Safety Committee met on May 11, a copy of the Committee minutes is included in the Board materials. Director Cassinelli reported on HPD's use of Shot Spotter in the district. Ms. Rocha provided details on how Shot Spotter works to analyze and report gunshots to HPD.

a. Consider support funding request from HPD to attend NAPOA Training Conference. Upon a motion duly made by Director Alvarez, and seconded by Director Barchfeld-Alexander, the Board voted unanimously to approve the support funding request from HPD to attend the NAPOA Training Conference in the amount of $1,750.00, as presented.

RECEIVE UPDATE AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE Director Alvarez reported the Business and Economic Development Committee met on May 11, a copy of the Committee minutes is included in the Board materials.

a. Consider approval of BIG Grant. Director Alvarez presented to BIG Grant request and reported the committee had reviewed the request and recommended approval. Upon a motion duly made by Director Schwab, and seconded by Director Barchfeld-Alexander, the Board voted unanimously to approve the BIG Grant application for 4425 Westway Park in the amount of $10,000.00, as presented

b. Authorize amendment of Exhibit D to Service Agreement with Diana Hickerson. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Jennings, the Board voted unanimously to authorize the amendment of Exhibit D to the Service Agreement with Diana Hickerson, as presented.

RECEIVE UPDATE FROM WEBSITE DEVELOPMENT SUBCOMMITTEE Director Jennings reported the Website Development Subcommittee met on May 11, a copy of the Committee minutes is included in the Board materials. No action from the Board was required.

RECEIVE EXECUTIVE DIRECTOR'S MONTHLY REPORT ON ACTIONS/INITIATIVES IN SUPPORT OF THE DISTRICT'S SERVICE PLAN. Mr. J. Hawes reported the district will be hosting a Coffee with the Council Member on June 30th at 9am in the district office featuring coffee from Cambrian Coffee.

ADJOURN. There being no further business to come before the Board, Board Chair Maddox adjourned the meeting at 1:10 p.m.

https://sbmd.org/the-district/board-agendas-meeting-minutes-and-board-packets/