Southwest Management District Board of Directors met April 25

Southwest Management District Board of Directors met April 25.

Here are the minutes provided by the board:

The Board of Directors of the Southwest Management District held a regular meeting at 12:00 p.m. at the Southwest Management District Office, 6588 Corporate Drive, Suite 168, Houston, Texas 77036, inside the boundaries of the District, open to the public, and open to the public via videoconference, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - Kenneth Li, Chairman

Position 2 - Fred Bhandara, Vice-Chairman

Position 3 - David Peters

Position 4 - Harry Shani, Secretary

Position 5 - Don Wang

Position 6 - Peter F. Acquaro, Jr.

Position 7 - John R. Holmes, Jr.

Position 8 - Stephen Le, Jr.

Position 9 - Raj Adnani

and all the above were present, thus constituting a quorum. Also present were Alice Lee, Annie Trinh, Alan Bernstein, Victor Beserra, and Linda Clayton, all with Hawes Hill & Associates, LLP; Tim Austin, Allen Boone Humphries Robinson, LLP; Jack Roland, Governmental Financial Reporting; and Pat Hall, Equi-Tax. Others attending the meeting were Blu Baillio; Frank Donnelly; Skip Reeder; Alicia Liu; Isabelle Liu; Brenda Chen; Charmaine LeBlanc; Sam Chang; Graciela Saenz; Tina De Fiore; and Yolando Alvarado. Chairman Li called the meeting to order at 12:03 p.m.

RECEIVE PUBLIC COMMENTS.

Public comments were received from Charmaine LeBlanc,

APPROVE MINUTES OF MEETING HELD MARCH 28, 2022.

Amendments were made to the draft minutes included in the Board materials which amended the motions made after executive session to reflect in the first motion expanding the board to eleven (11) positions not nine (9); and amending the second motion expending the board to thirteen (13) positions not eleven (11). Upon a motion made by Director Shani, and seconded by Director Bhandara, Directors Li, Bhandara, Peters, Shani, Wang, Acquaro and Adnani voted to approve the Minutes of the March 28, 2022, Board meeting, as amended. Directors Le, Jr. and Holmes, Jr. abstained. The motion passed.

RECEIVE ASSESSMENT COLLECTION REPORT.

Ms. Hall presented the Assessment Collection Report, included in the Board materials. She reported a 91% collection rate on the 2021 assessments; $814,137 in uncertified values; and 435 unsettled accounts. She answered questions regarding valuations. No action from the Board was required.

RECEIVE MONTHLY FINANCIAL REPORT AND APPROVE PAYMENT OF INVOICES.

Mr. Roland presented the Bookkeeper's Report and Quarterly Investment Report, and went over invoices, included in the board materials. He reported $25,883 under line item 16660 - Staffing and Project Management was miscoded to April and will be corrected to the March 2022 column. He answered questions regarding investment of funds. Staff answered questions regarding professional consulting fees and breakdown of services. Upon a motion made by Director Shani, and seconded by Director Holmes, Jr., the Board voted unanimously to accept the Bookkeeper's Report and Quarterly Investment Report and approved payment of invoices, as presented.

RECEIVE UPDATE AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE:

Director Peters reported the Committee met on April 11, a copy of the Committee Minutes is included in the Board materials.

a. Consider marketing program with KPRC-TV for promoting the July 4th Festival and area restaurants. Director Peters reported the Committee reviewed the marketing proposal with KPRC-TV for promoting the July 4th Festival and area restaurants and is recommending approval in the amount of $25,000.00. He reported KPRC-TV is in the District and this is a marketing tool. Ms. Lee reviewed the media summary for $25,000.00 and answered questions. Upon a motion made by Director Acquaro, and seconded by Director Adnani, the Board voted unanimously to approve the marketing program with KPRC-TV in the amount of $25,000.00, as presented.

Director Peters stated he would like to see proposals from 2 or 3 other companies for future marketing

RECEIVE UPDATE AND RECOMMENDATIONS FROM PUBLIC SAFETY COMMITTEE.

Director Acquaro reported the Committee met on April 13, a copy of the Committee Minutes is included in the Board materials. The Board discussed public safety initiatives, including the DRT and City Attorney program. He reported tonight is the Explorers open house at HPD Midwest Division.

a. Consider request to order multilingual Take, Lock and Hide parking signs and No Trespassing signs. Director Acquaro reviewed two proposals received for the Take, Lock and Hide and No Trespassing signs. Ms. Lee reported the lowest proposal is from Kimberly Advertising and the company is in the District for a price of $33.00 each. After full discussion by the Board, and upon a motion made by Director Holmes, Jr., and seconded by Director Bhandara, the Board voted unanimously to authorize staff to expend funds not to exceed $2,750.00 for the Take, Lock and Hide and No Trespassing signs in various languages from Kimberly Advertising LED & Signs.

RECEIVE UPDATE AND RECOMMENDATIONS FROM ENVIRONMENTAL AND URBAN DESIGN COMMITTEE.

Ms. Lee reported the Committee met on April 13, a copy of the Committee Minutes is included in the Board materials.

a. Consider support letter concerning Ruffino Hills reclamation. Upon a motion made by Director Bhandara, and seconded by director Le, Jr., the Board voted unanimously to approve the support letter regarding the development of Ruffino Hills, as presented.

b. Consider price increase for the District's landscaping maintenance for 2022 from Price Wagener. Ms. Lee reviewed the Amendment to Service Agreement with Price Wagener for an increase for landscape maintenance services a monthly service fee in the amount of $12,910.75 monthly. She reported the price increase will start May 1st, Upon a motion made by Director Le, Jr., and seconded by Director Holmes, the Board voted unanimously to approve the Amendment to Price Wagener Service Agreement for landscape maintenance services, as presented.

c. Consider task order with SMC Logistics for tree trimming at the three signature bus shelters on Bellaire. Ms. Lee reviewed the task order with SMC Landscape Services for tree trimming at the three signature bus shelters on Bellaire in the amount of $800.00. Upon a motion made by Director Bhandara, and seconded by Director Le, Jr., the Board voted unanimously to approve SMC Landscape Services task order for tree trimming at the three signature bus shelters in the amount of $800.00, as presented

d. Consider task order with Price Wagener for irrigation repairs in the District. Ms. Lee reviewed Price Wagener task order #3045 for irrigation repairs in the amount of $2,650.00.

e. Consider task order with Price Wagener to replace a backflow on Beechnut. Ms. Lee reviewed Price Wagener task order #3046 for backflow replacement on Beechnut in the amount of $2,515.00.

f. Consider task orders with SMC Landscape Services for irrigation repairs on Bellaire Corridor. Ms. Lee reviewed SMC Landscape Services task order #1302 for irrigation repairs on Bellaire in the amount of $2,990.00.

Upon a motion made by Director Bhandara, and seconded by Director Shani, the Board voted unanimously to (d) approve Price Wagener task order #3045 for irrigation repairs in the amount of $2,650.00, as presented; (e) approve Price Wagener task order #3046 for backflow replacement on Beechnut in the amount of $2,515.00, as presented; and (f) approve SMC Landscape Services task order #1302 for irrigation repairs on Bellaire in the amount of $2,990.00, as presented.

g. Consider task order from SMC Landscape Services to replace season colors on the three planters on Bellaire. Ms. Lee reviewed SMC Landscape Services task order #1303 to replace seasonal colors in three planters on Bellaire in the amount of $540.00 and answered questions. Upon a motion made by Director Acquaro, and seconded by Director Shani, the Board voted unanimously to approve SMC Landscape Services task order #1303 to replace seasonal colors in three planters on Bellaire in the amount of $540.00, as presented.

RECEIVE EXECUTIVE DIRECTOR'S REPORT.

The Executive Director's Report is included in the Board materials for review.

CONVENE IN EXECUTIVE SESSION PURSUANT TO SECTION 551.074, TEXAS GOVERNMENT CODE, TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE and BOARD MEMBER POSITIONS.

RECONVENE IN OPEN SESSION AND AUTHORIZE APPROPRIATE ACTION REGARDING THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE AND BOARD MEMBER POSITIONS.

An Executive Session was not called.

RECONSIDERATION OF APPROVAL OF NUMBER OF BOARD POSITION AND THE APPOINTMENT OF DIRECTORS.

Chairman Li reported some Board Members were not present at the last board meeting and this is agenda item is open for discussion. The Board discussed the actions taken at the last meeting.

ADJOURN.

There being no further business to come before the Board, and upon a motion made by Acquaro, and seconded by Director Bhandara, the meeting was adjourned at 1:25 p.m.

https://southwestmanagementdistrict.org/the-district/more-information/board-agendas-meeting-minutes-and-board-packets/