Spring Branch Management District Board of Directors met Feb. 24

Spring Branch Management District Board of Directors met Feb. 24.

Here are the minutes provided by the board:

DETERMINE QUORUM; CALL MEETING TO ORDER.

The Board of Directors of the Spring Branch Management District held a regular meeting on Thursday, February 24, at 12:00 p.m. 9600 Long Point Drive, Suite 250, Houston, Texas 77055, inside the boundaries of the District, open to the public, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - C. David Schwab, Jr.

Position 2 - Thomas E. Jennings, II

Position 3 - Catherine Barchfeld-Alexander, Secretary

Position 4 - Casey Kang

Position 5 - Victor Alvarez

Position 6 - Mauricio Valdes

Position 7 - Dan Silvestri

Position 8 - Patricia Maddox, Chairman

Position 9 - David Gutierrez, Vice-Chairman

Position 10 - Jason Johnson

Position 11 - Rino Cassinelli

Position 12 - Stephanie R. Bryson

Position 13 - William N. Heston

and all the above were present, thus constituting a quorum. Also attending were Josh Hawes, Kristen Gonzales, Alan Bernstein, Lance Dean, and Don Huml, all with Hawes Hill & Associates, LLP; Tim Austin, Allen Boone Humphries Robertson; and Jack Roland, Governmental Financial Reporting, LLC. Others attending the meeting were Brenda Stardig, Juan-Carlos Rangel, Phoenix House, and Erica Rocha, SEAL Security. Board Chair Maddox called the meeting to order at 12:06 p.m.

RECEIVE PUBLIC COMMENTS.

Public Comment was received from Juan-Carlos Rangel of Phoenix House regarding their Drug Take Back events. Public Comment was received from Brenda Stardig regarding Community Project Prom.

CONSIDER REQUEST FROM COMMUNITY PROJECT PROM.

Following public comment from Brenda Stardig, asking the District to provide security and liability insurance for the Community Project Prom Fun Run, legal counsel advised that the District's insurance covers District hosted events only and that all District funds must be used in support of the core functions of the District. After Board discussion, it was concluded that providing SEAL Security for the event supports the core function of Public Safety. The Board also offered a contribution not to exceed $2,500.00 for the event stating that liability insurance is an important aspect of public safety and that the event must secure its own insurance,

APPROVE MINUTES FROM JANUARY 20, 2022, BOARD MEETING. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to approve the Minutes of January 20, 2022, Board meeting, as presented.

ACCEPT ANNUAL DISCLOSURE STATEMENT FROM INVESTMENT OFFICE AND BOOKKEEPER

Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to approve the Annual Disclosure Statement from Investment Officer and Bookkeeper, as presented.

CONDUCT ANNUAL REVIEW OF INVESTMENT POLICY AND ADOPT RESOLUTION REGARDING ANNUAL REVIEW OF INVESTMENT POLICY

Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to adopt the Resolution Regarding Annual Review of Investment Policy, as presented

ADOPT RESOLUTION ESABLISHING THE AUTHORIZED DEPOSITORY INSTITUTION AND ADOPTING LIST OF QULAIFIED BROKER/DEALERS WITH WHOM THE DISTRICT MAY ENGAGE IN INVESTMENTS TRANSACTIONS

Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to approve the Resolution Establishing the Authorized Depository Institution and adopt the List of Qualified Broker/Dealers with whom the District May Engage in Investment Transactions, as presented.

RECEIVE UPDATES AND RECOMMENDATIONS FROM FINANCE COMMITTEE

a. Receive Assessment Collection Report

Mr. J. Hawes presented the Assessment Collection Report, included in the Board materials. He reported a 59% collection rate on the 2021 assessments, $20,298,230.00 in uncertified values, and 651 unsettled accounts. No action from the Board was required.

b. Consider Bookkeeper's Report and approve paying invoices.

Mr. Roland presented the Bookkeeper's Report and went over invoices, included in the Board materials. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Silvestri, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices, pending bookkeeper research of "Returned Item Chargeback" for $76,138.19. This was found to be due to checks the District received that had insufficient funds and the Board approved the item.

c. Consider FY 2022 Budget

Director Johnson presented the proposed FY 2022 Budget. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Silvestri, the Board voted unanimously to accept the FY 2022 Budget, as presented.

d. Consider Request from Community Project Prom

Upon a motion duly made by Director Johnson, and seconded by Director Alvarez, the Board voted unanimously to provide a contribution not to exceed $2,500,00, pending further information from Community Project Prom. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Cassinelli, the Board voted unanimously to provide SEAL Security for the Community Project Prom Fun Run event.

RECEIVE UPDATES FROM THE COMPREHENSIVE PLAN COMMITTEE.

Board Chair Maddox reported the Comprehensive Plan Committee met on February 9, a copy of the Committee minutes is included in the Board materials. She provided updates on the Centerpoint Trail: Phase 2 is currently 95% designed and under review at the city, Houston Parks Board is working with John Knox Presbyterian Church to finalize a parking lot lease agreement, design of Phase 3 is continuing, and construction of Phase 2 is expected to begin in early to mid summer. She also provided updates on Haden Park: Mr. J. Vick with SWA presented an updated cost for Phase 1 of $1.6 million, Mr. Vick will also be meeting with Mr. D. Hawes and the Houston Parks Board regarding Haden Park's redevelopment. No action from the Board was required.

a. Consider Newspring Butterfly The Board asked staff to request that Newspring continue storing the butterfly until it can be installed at Haden Park. No action from the Board was required.

RECEIVE UPDATES AND RECOMMENDATIONS FROM THE ENVIRONMENTAL AND URBAN DESIGN COMMITTEE.

Director Schwab reported the Environmental and Urban Design Committee met February 9, a copy of the Committee minutes is included in the Board materials. He provided updates on the District esplanades and projects.

a. Consider work orders for esplanade repair and damaged plant replacement from LMC and Monarch

Upon a motion duly made by Director Schwab, and seconded by Board Chair Maddox, the Board voted unanimously to approve (a) LMC Invoice #769859 in the amount of $891.82 for January rut repairs; (b) LMC Invoice #769858 in the amount of $312.18 for January irrigation inspection and repairs; and (c) Monarch Proposal #15889 in the amount of $3,121.86 for tree stakes removal, as presented.

b. Consider replacement of Nearly Wild Roses and participation in the A&M Rose Rosette

Study Upon a motion duly made by Director Schwab, and seconded by Board Chair Maddox, the Board voted unanimously to approve (a) LMC Proposal #120742 in the amount of $982.84 for spraying infected beds with Avid Miticide; (b) LMC Proposal #121351 in the amount of $5,041.66 for removal of infected Nearly Wild Roses; (c) LMC Proposal #121354 in the amount of $39,133.91 for replacement of removed Nearly Wild Roses; and participation in the A&M Rose Rosette Study.

RECEIVE UPDATES FROM PUBLIC SAFETY COMMITTEE REGARDING THE PUBLIC SAFETY PROACTIVE UNIT'S PROGRESS REPORT TO THE DISTRICT, AN UPDATE ON OTHER PUBLIC SAFETY ACTIVITIES, AND DISTRICT CRIME STATISTICS.

Director Cassinelli reported the Public Safety Committee met on February 9, a copy of the Committee minutes is included in the Board materials. Ms. Rocha presented the January 2022 SEAL Security incident report numbers and answered various questions regarding safety concerns. Director Cassinelli provided highlights from the Committee meeting regarding the HPD reports, Harris County Nuisance Abatement, Flock Cameras, and involvement from Spring Branch ISD PD. The Board asked staff to prepare a letter of concern to send to the Spring Branch ISD PD. No action from the Board was required.

RECEIVE UPDATES AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE

Mr. Alvarez reported the Business and Economic Development Committee met on February 9, a copy of the Committee minutes is included in the Board materials. No action from the Board was required.

a. Consider Database Management Upon a motion duly made by Director Jennings, and seconded by Director Valdes, the Board voted unanimously to approve ProTrack Plus purchase of three (3) seats in the amount of $6,300.00.

Mr. L. Dean provided an update on BIG Grants across the District. Director Cassinelli requested that staff develop guidelines for future new development and grant recipients.

Mr. A. Bernstein reported on the website and social media statistics.

RECEIVE EXECUTIVE DIRECTOR'S MONTHLY REPORT ON ACTIONS/INITIATIVES IN SUPPORT OF THE DISTRICT'S SERVICE PLAN.

Mr. J. Hawes had nothing to add and commented on the hard work of staff in organizing during the weather disaster.

ADJOURN. There being no further business to come before the Board, Board Chair Maddox adjourned the meeting at 1:43p.m.

https://sbmd.org/the-district/board-agendas-meeting-minutes-and-board-packets/