Spring Branch Management District Board of Directors met Jan. 20

Spring Branch Management District Board of Directors met Jan. 20.

Here are the minutes provided by the board:

DETERMINE QUORUM; CALL MEETING TO ORDER.

The Board of Directors of the Spring Branch Management District held a regular meeting at 12:00 p.m. 9610 Long Point Drive, Suite 130, Houston, Texas 77055, inside the boundaries of the District, open to the public, and the roll was called of the duly appointed members of the Board, to-wit:

Position 1 - C. David Schwab, Jr.

Position 2 - Thomas E. Jennings, II

Position 3 - Catherine Barchfeld-Alexander, Secretary

Position 4 - Casey Kang

Position 5 - Victor Alvarez

Position 6 - Mauricio Valdes

Position 7 - Dan Silvestri

Position 8 - Patricia Maddox, Chairman

Position 9 - David Gutierrez, Vice-Chairman

Position 10 - Jason Johnson

Position 11 - Rino Cassinelli

Position 12 - Stephanie R. Bryson

Position 13 - William N. Heston

and all the above were present, with the exception of Directors Cassinelli, Kang, Gutierrez, Valdes, and Alvarez, thus constituting a quorum. Also attending were Josh Hawes, Kristen Gonzales, Alan Bernstein, and Don Huml, all with Hawes Hill & Associates, LLP; Tim Austin, Allen Boone Humphries Robertson; and Jack Roland, Governmental Financial Reporting, LLC. Others attending the meeting were Jiyoung Nam, SWA, James Vick, SWA, and Erica Rocha, SEAL Security. Board Chair Maddox called the meeting to order at 12:02 p.m.

RECEIVE PUBLIC COMMENTS. No public comments.

APPROVE MINUTES FROM December 8, 2021, BOARD MEETING.

Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Johnson, the Board voted unanimously to approve the Minutes of December 8, 2021, Board meeting, as presented.

CONSIDER RESOLUTION ESTABLISHING ADDITIONAL MEETING PLACES

Mr. Austin described the requirements for the presented resolution establishing 9600 Long Point as a meeting location, Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Silvestri, the Board voted unanimously to approve the Resolution Establishing Additional Meeting Places, as presented.

CONSIDER RESOLUTION CHANGING DISTRICT OFFICE

Mr. Austin described the requirements for the presented resolution establishing 9600 Long Point as the official district offices. Upon a motion duly made by Director Barchfeld-Alexander, and seconded by Director Silvestri, the Board voted unanimously to approve the Resolution Changing District Office, as presented.

12:04 pm Director's Alvarez, Gutierrez, and Kang joined the meeting

RECEIVE UPDATES AND RECOMMENDATIONS FROM FINANCE COMMITTEE

a. Receive Assessment Collection Report

Mr. J. Hawes presented the Assessment Collection Report, included in the Board materials. He reported a 99% collection rate on the 2020 assessments, $22,123,069.00 in uncertified values, and 593 unsettled accounts. Mr. Hawes also reported a 19% collection rate on the 2021 assessments. No action from the Board was required.

12:06 pm Director Valdes joined the meeting

b. Consider Bookkeeper's Report and approve paying invoices.

Mr. Roland presented the Bookkeeper's Report and went over invoices, included in the Board materials. Upon a motion duly made by Director Schwab, and seconded by Director Jennings, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices, as presented.

c. Consider FY 2022 Budget

Director Johnson presented the proposed FY 2022 Budget. Director Alvarez confirmed flexibility in allocation within the different committee budgets. This will be presented to the next meeting on February 17, 2022. No action was taken.

RECEIVE UPDATES FROM THE COMPREHENSIVE PLAN COMMITTEE.

Board Chair Maddox reported the Comprehensive Plan Committee met on January 12, a copy of the Committee minutes is included in the Board materials. She provided updates on the Centerpoint Trail design of phase 2; and Haden Park. Mr. J. Hawes reported that staff has meetings with SBISD and John Knox Presbyterian next week to iron out details. No action from the Board was required.

RECEIVE UPDATES AND RECOMMENDATIONS FROM THE ENVIRONMENTAL AND URBAN DESIGN COMMITTEE.

Director Schwab reported the Environmental and Urban Design Committee met on January 12, a copy of the Committee minutes is included in the Board materials. He provided updates on the District esplanades and projects.

a. Consider work orders for esplanade repair and damage plant replacement from LMC and Monarch

Director Alvarez commented on using district cameras to catch offenders of vehicular damage within district-controlled esplanades. Mr. J. Hawes suggested Game Cameras as an alternative that is not cost-prohibitive. Director Alvarez suggested reincorporating boulders into esplanade designs and Mr. Hawes commented that boulders were discontinued due to large vehicles dragging them into the street and not preventing any damage. Director Schwab voiced a concern regarding diminishing return on a camera system in district-controlled esplanades. Upon a motion duly made by Director Schwab, and seconded by Director Johnson, the Board voted unanimously to approve(a) LMC Invoice #768062 in the amount of $857.36 for December rut repairs; (b) LMC Proposal #117889 in the amount of $2,550.00 for dead tree removal along Kempwood; (C) LMC Invoice # 768082 in the amount of $494.24 for December irrigation inspection and repairs; (d) Monarch Proposal #15664 in the amount of $1,703.56 for repair of vehicular damage to median; (e) Monarch Proposal #15693 in the amount of $3,721.20 for repair of vehicular damage to irrigation; (f) Monarch Proposal # 15726 in the amount of $2,028.45 for repair of vehicular damage after heavy rains; and (g) Monarch Proposal #15722 in the amount of $460.41 for repair of vehicular damage, as presented.

RECEIVE UPDATES FROM PUBLIC SAFETY COMMITTEE REGARDING THE PUBLIC SAFETY PROACTIVE UNIT'S PROGRESS REPORT TO THE DISTRICT, AN UPDATE ON OTHER PUBLIC SAFETY ACTIVITIES, AND DISTRICT CRIME STATISTICS,

Director Bryson reported the Public Safety Committee met on January 12, a copy of the Committee minutes is included in the Board materials. Ms. Rocha presented the December 2021 SEAL Security incident report as well as 2021 YTD numbers and answered various questions regarding safety concerns. Director Bryson provided highlights from the Committee meeting regarding the HPD reports, Harris County Nuisance Abatement, and a Camera Request from HPD. No action from the Board was required.

RECEIVE UPDATES AND RECOMMENDATIONS FROM BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.

Mr. Alvarez reported the Business and Economic Development Committee met on January 12, a copy of the Committee minutes is included in the Board materials. Director Alvarez asked Director Kang to speak on his newest appointment to the Korean Chamber of Commerce. Director Kang gave details regarding an event on February 19th and requested that the district sponsor a table at the event. Upon a motion duly made by Board Chair Maddox, and seconded by Director Barchfeld-Alexander, the board unanimously agreed to sponsor a table not to exceed $5,000.

a. Consider reapplication for BIG projects.

i. 1549 Campbell - Campbell Plaza

ii. 4313 Steffani Lane - Wanjun Kim

Mr. J. Hawes provided updates on two of the BIG projects previously approved. Mr. J. Hawes reported that additional work was completed, and the awardees would like the additional amounts to be included in the grant amounts. Neither amount exceeds the total grant amount of $10,000.00 each. Director Alvarez commented that some of the costs seemed to be due to an increase in material pricing as well as additional work done during the original projects. Mr. Austin commented on the accepted rules and that any exceptions are subject to the board's decision. Director Alvarez proposed the decision be tabled and Board Chair Maddox recommended that the rules be amended to include wording to address this situation in the future. Director Alvarez agreed a meeting should be held to revisit the rules of the grant program. This item was tabled by the board.

Director Alvarez asked Alan Bernstein to describe recent stories published about the area. Mr. Bernstein also commented that a promotion of the BIG recipients is underway and includes photos and interviews. Board Chair Maddox commented on BIG signage being more visible from the street.

RECEIVE EXECUTIVE DIRECTOR'S MONTHLY REPORT ON ACTIONS/INITIATIVES IN SUPPORT OF THE DISTRICT'S SERVICE PLAN.

Mr. J. Hawes had nothing to add and commented on the hard work of staff in organizing during the weather disaster.

ADJOURN. There being no further business to come before the Board, Board Chair Maddox adjourned the meeting at 12:55 p.m.

https://sbmd.org/the-district/board-agendas-meeting-minutes-and-board-packets/