Harris County Appraisal District Board of Directors met March 16

Harris County Appraisal District Board of Directors met March 16.

Here is the agenda provided by the board:

1. Call to Order.

2. Pledge of Allegiance and Salute to the Texas Flag.

3. Roll Call.

4. Recognition of Service Awards and Employees of the Month.

5. Recognition of the Texas Association of Counties Iris Stagner Award.

6. Recognition of Top Workplace USA.

7. Comments from members of the public.

A speaker whose intended comment as submitted relates to an identifiable item on this agenda will be limited to three (3) minutes. A speaker whose intended comment as submitted does not relate to an identifiable item on this agenda will be limited to three (3) minutes.

CONSENT AGENDA

8. “All matters listed under consent agenda are considered to be routine and will be enacted by one motion, there will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.”

a. Discussion and possible action to approve minutes of the regular meeting of February 16, 2022.

b. Discussion and possible action to declare certain furniture and equipment as surplus and approve for sale and/or disposal.

c. Discussion and possible action to approve funds for an employee recognition activity in connection with the 2022 HCAD employee social event in the amount of $12,000, the same as 2021.

d. Discussion and possible action to authorize the chief appraiser to renew a contract with Dick Hillyer for professional services related to the renewal of the district’s group benefits contracts in the amount of $23,000, an increase of $1,000 from 2021.

e. Discussion and possible action to review and authorize the chief appraiser to extend the Verizon Wireless services for the sixth year, on month-to-month basis, through Texas DIR in the approximate amount of $115,000, same amount as 2021.

f. Receive the district’s monthly financial reports.

g. Discussion and possible action regarding authorization for payment of bills and payroll.

ACTION ITEMS

9. Discussion and possible action regarding the purchase of additional storage for the District’s main data center on-site for a total cost of $265,000 from Texas DIR vendor Accudata Systems, Inc.

10. Discussion and possible action regarding the purchase of hardware and software licensing for the District’s colocation, as required to finalize the replication and fail over of systems in an event of the main data center unavailability. The purchase would be made through DIR and GSA vendors for a total cost of $311,000.

DISCUSSION ITEMS

11. Report on automatic Over-65 letters.

12. Report on electronic exemption application.

13. Report on 2022 reappraisal and status of noticing.

14. Report on HCAD community relations.

15. Report on HCAD employees’ demographic analysis.

16. Report on the Strategic Plan for 2022-2026.

17. Report from the Taxpayer Liaison Officer concerning the status of all comments, suggestions, and complaints in accordance with Sec. 6.052(c), Tax Code.

18. Report from the Appraisal Review Board Chairman concerning the progress of hearings, activities of the executive office and the board's attorney.

19. Report on protests and hearings, including iFile and iSettle activities.

20. Discussion between members of the Board of Directors and the Chief Appraiser regarding matters covered by Sec. 6.15, Tax Code.

21. Executive session for the purpose of: (a) private consultation with the board’s attorney regarding (i) pending and potential litigation, (ii) settlement of pending appeals to the State Office of Administrative Hearings, (iii) settlement of pending arbitrations under Texas Tax Code Chapter 41A, and (iv) settlement of pending litigation under Texas Tax Code Chapter 42; (b) considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, or employee, including the duties and appointment of the chief appraiser ; (c) considering the deployment, or specific occasions for implementation of security personnel or devices; (d) deliberating the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, as permitted by the Open Meetings Act, Chap. 551, Government Code.

OTHER MATTERS AND ADDITIONAL ACTION ITEMS

22. Consider and approve settlement of pending litigation, pending appeals to the State Office of Administrative Hearings, and pending arbitrations.

23. Consider authorization of appeals under Sec. 42.02, Tax Code.

24. Adjournment.

https://hcad.org/assets/uploads/pdf/Boardbook-March-16_-2022-Meeting.pdf