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Brays Oaks Management District Board of Directors met Sept. 21.
Here are the minutes provided by the board:
DETERMINE QUORUM; CALL MEETING TO ORDER.
The Board of Directors of the Brays Oaks Management District held a regular meeting at 12:00 p.m. at the Turquoise Center, 9307 W. Bellfort, Houston TX 77031, "Masks Suggested, Social Distancing Recommended”, inside the boundaries of the District, open to the public, and open to the public via videoconference and teleconference, the roll was called of the duly appointed members of the Board, to-wit:
Position 1 - Ralph Rieger, Chairman
Position 2 - Sylvia Rivas
Position 3 - Sheri L. Cortez
Position 4 - Brandon J. Herndon
Position 5 - Cindy Chapman, Secretary
Position 6 - Vacant
Position 7 - Starla Turnbo
Position 8 - Marsha G. Fisk
Position 9- Etan Mirwis
Position 10 - Steve Moore
Position 11- George Nwanguma
and all of the above were present, with the exception of Director Cortez, Fisk, Mirwis, and Nwanguma, thus constituting a quorum. Also, present were Ben Brewer, Alan Bernstein, Alice Lee, Victor Beserra, Leticia Rodriguez, and Eoles Whitaker, all with Hawes Hill & Associates, LLP; and Jennifer Landreville, ETI Bookkeeping. Others attending the meeting were Barbara Hite, District K; Mike Laster, Harris County Attorney's Office; and Shavonnah Schreiber, Chairman Rieger called the meeting to order at 12:11 p.m.
RECEIVE PUBLIC COMMENTS
Ms. Barbara Hite with District K reported Clean-Up Houston efforts for the City's 185-year-old celebration and District K's National Night Out.
APPROVE THE MINUTES OF THE MEETINGS HELD ON AUGUST 17, 2021.
Upon a motion duly made by Director Chapman, and seconded by Director Rivas, the Board voted unanimously to approve the Minutes of August 17, 2021, as presented.
AUTHORIZE EXECUTIVE DIRECTOR TO SET DATE, TIME, PLACE AND APPOINT HEARING EXAMINER FOR HEARING ON SUPPLEMENTAL ASSESSMENT ROLL.
Upon a motion duly made by Director Rivas, and being seconded by Director Herndon, the Board voted unanimously to authorize the Executive Director to set a date, time, place, and appoint a hearing examiner for the hearing on the supplemental assessment roll.
CONSIDER RESOLUTION ADDING ADDITIONAL MEETING PLACE.
Mr. Brewer reviewed Resolution Establishing Additional Meeting Place and stated the resolution adds India House at 8888 W. Bellfort Ave., Houston Texas 77031 as an authorized District meeting location. Upon a motion duly made by Director Moore, and being seconded by Director Herndon, the Board voted unanimously to amend the Resolution Establishing Additional Meeting Place as stated presented.
RECEIVE ASSESSMENT COLLECTION REPORT.
Mr. Brewer presented the Assessment Collection
Report, included in the Board materials. He reported as of today a 95% collection rate on the 2020 assessments. He reported $1,046,462.00 in uncertified values for 2020 and 198 unsettled accounts. No action from the Board was required.
RECEIVE AND CONSIDER MONTHLY FINANCIAL REPORTS AND APPROVE INVOICES FOR PAYMENT.
Ms. Landerville presented the Bookkeeper's Report and went over invoices, included in the Board materials. There was a general discussion regarding a modification to a budget line item's name. Upon a motion duly made by Director Rivas, and being seconded by Director Chapman, the Board voted unanimously to accept the Bookkeeper's Report and approved payment of invoices, as presented.
CONSIDER ENTERING INTO AGREEMENT WITH CHASE BANK TO COLLATERALIZE FUNDS; AND AUTHORIZE EXECUTION OF AGREEMENT UPON DISTRICT ATTORNEY'S REVIEW AND APPROVAL.
Upon a motion duly made by Director Moore, and being seconded by Director Rivas, the Board voted unanimously to authorize the execution of the Pledge and Security Agreement to Collateralize Public Fund Deposits with JPMorgan Chase Bank, N.A., as presented.
RECEIVE UPDATES FROM THE BUSINESS AND ECONOMIC DEVELOPMENT COMMITTEE.
Mr. Brewer reported the Committee met on September 1, a copy of the Committee Minutes is included in the Board materials. He provided updates on the following: development properties, permitting, and platting; District Creative Consultant and the BOMD PIP Business Partners. No action from the Board was required.
a. Consider proposal from SNR Creative for creative branding services and authorize the execution of the agreement.
Ms. Schreiber provided an overview of the SNR Creative branding services agreement, included in the Board materials. She discussed in-depth Exhibit A - Work Plan with the District and answered questions. Upon a motion duly made by Director Rivas, and being seconded by Director Chapman, the Board voted unanimously to authorize and execute the SNR Creative agreement, as presented.
RECEIVE UPDATES FROM THE PUBLIC SAFETY COMMITTEE
Mr. Brewer reported the Committee met on September 1, a copy of the Committee Minutes is included in the Board materials. He provided updates on public safety reports from HPD, S. Gessner Overtime Patrol Program, the Harris County Attorney - Nuisance Abatement, and Rental Credit Reporting. He provided updates on the District's National Night Out on October 5, 2021. He reported on the HPD overtime program. He provided updates on the See Something, Say Something Campaign, the Graffiti Report, Camera locations, and Illegal signs in the District. No action from the Board was required.
a. Consider Interlocal Agreement with Harris County Attorney for nuisance abatement services.
After a full discussion regarding the Interlocal Agreement with the Harris County Attorney's Office, included in the Board materials. Upon a motion duly made by Director Turnbo, and being seconded by Director Moore, the Board voted unanimously to approve the Interlocal Agreement with the Harris County Attorney for nuisance abatement, as presented.
RECEIVE UPDATES AND RECOMMENDATIONS FROM THE BEAUTIFICATION AND URBAN DESIGN COMMITTEE.
Mr. Brewer reported the Committee met on September 2, a copy of the Committee Minutes is included in the Board materials. He provided updates on the Landscaping and Porter Services. He provided updates on the Gasmer Road Property Master Plan; the Marian Park Improvements; the COH Sign Violations - Chapter 46; the Fondren Road Improvements Project; and the District Public Art Projects Discussion. No action from the Board was required.
1:37 p.m. Director Cortez arrived at meeting.
a. Consider Task Order from Price Wagener for District plant replacement
Mr. Brewer reviewed the Price Wagener Proposal #2985, a copy is attached as Exhibit A. After a full discussion concerning the dead vegetation in the District due to the freeze and the Committee's budget amount, the following actions were taken: (a) Upon a motion duly made by Director Moore, and being seconded by Director Rivas, the Board voted unanimously to approve the Price Wagener Proposal #2985, Option 2, No. 2 to remove the dead plants throughout the District due to the freeze, in the amount of $3,750.00 for 3 days at a rate of $1,250.00 per day; and (b) Upon a motion duly made by Director Moore, and being seconded by Director Rivas, the Board voted unanimously to authorize the Committee to authorize, at its discretion, plant replacements at District esplanades in an amount not to exceed $35,000.00.
b. Consider proposal from Lionheart Places for development of a Master Plan for the Gasmer Dr. Redevelopment Property and authorize execution of agreement.
Mr. Brewer provided an overview of the Lionheart Places proposal, included in the Board materials. There was a full discussion regarding the proposals' No. 1 Project Understanding; No. 3 Scope of Work; and No. 4 Process/Timeline. Director Turnbo suggested the funding for the Lionheart Places project should be paid by Line Item 6-6500 Business & Economic Development and not Line Item 6 6400 Beautification & Urban Design. The following actions were taken: (a) Upon a motion duly made by Director Turnbo, and being seconded by Director Cortez, the Board voted unanimously to appropriate the amount of $224,500.00 Line Item 6-6400 Beautification & Urban Design to Line Item 6-6500 Business & Economic Development; and (b) Upon a motion duly made by Director Rivas, and being seconded by Director Cortez, the Board voted to approve the Lionheart Places proposal in the amount of $224,500.00, and authorize execution of a Master Service Agreement. Directors Moore and Turnbo abstained.
c. Consider proposals to prepare site survey for the Gasmer Dr. Redevelopment Property and authorize execution of agreement.
Mr. Brewer reported a request for proposals (RFP) for the preparation of a site survey for the Gasmer Dr. Redevelopment Property was issued and proposals were due on September 16, 2021. He stated if an acceptable proposal was received, a recommendation to enter into an agreement with the survey company will be provided at the next Board meeting. Upon a motion duly made by Director Chapman, and being seconded by Director Cortez, the Board voted unanimously to authorize the Executive Director to negotiate on behalf of the District.
RECEIVE UPDATES FROM INFRASTRUCTURE COMMITTEE.
Mr. Brewer reported the Committee met on September 2, a copy of the Committee Minutes is included in the Board materials. He provided updates on BOMD Flood Control Projects; Fondren Road Improvements; Dryad Driveway Improvements Proposal; Gasmer Dr. Property; H-GAC BOMB Livable Center Study; and B-Cycle Stations in the District. No action was required from the Board.
RECEIVE UPDATES AND RECOMMENDATIONS FROM THE COMMUNITY DEVELOPMENT COMMITTEE REGARDING THE FOLLOWING APPLICATION FOR SUPPORT FUNDING WITHIN THE DISTRICT:
a. Bee Busy Wellness Center's “Turkey-on-Every Table” event.
Director Rivas reviewed the support funding request from Bee Busy Wellness Center to sponsor its "Turkey-on-Every Table" in the amount of $5,000.00. Director Rivas stated the Committee is recommending to not approve the sponsorship request. No action was taken.
RECEIVE EXECUTIVE DIRECTOR'S REPORT.
Mr. Brewer presented the Executive Director's Report, included in the Board materials. He highlighted the various meetings held within the District. He reported on nuisance abatement, the field operator graffiti report, and the 311 reports. He reported National Night Out would be held in the Fiesta Mart parking lot from 6:00 – 8:00 p.m. on October 5, 2021. No action was required from the Board
ADJOURN.
There being no further business to come before the Board, Chairman Rieger adjourned the meeting at 2:15 p.m.
https://www.braysoaksmd.org/who-we-are/board-materials/